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A-Line Staffing Solutions LLC

Administrative Assistant (164598) Job at A-Line Staffing Solutions LLC in Johnst

A-Line Staffing Solutions LLC, Johnston, RI, US

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Job Title: Administrative Assistant

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Location: Johnston, RI
Pay Rate: $18.00 per hour
Schedule: Monday–Friday, 8:30 AM – 5:00 PM
Position Overview

The Administrative Assistant provides comprehensive administrative and clerical support to a department or group of individuals. This role supports daily operations through coordination of meetings, reporting, vendor interaction, and routine office tasks. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

This role also supports a key initiative focused on reimagining the organization and requires close collaboration with executives, senior leaders, and cross-functional teams.


Key Responsibilities

  • Provide general administrative and clerical support to department leadership and team members

  • Manage calendars and coordinate meetings for executives, senior vice presidents, and team leads

  • Schedule meetings and coordinate logistics, including rooms, materials, and virtual meeting setup

  • Field incoming telephone calls and respond to requests promptly and professionally

  • Perform data entry, filing, photocopying, mail sorting, and other routine clerical tasks

  • Prepare and maintain various reports, including overtime and payroll documentation for eligible staff

  • Order office supplies and equipment as needed

  • Manage vendor and property group relationships

  • Collaborate closely with internal team members and stakeholders

  • Maintain strong face-to-face and written communication with staff and leadership


Required Skills & Qualifications

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  • Excellent organizational and time-management skills

  • Ability to handle multiple tasks simultaneously and meet deadlines

  • Strong verbal and written communication skills

  • Proficiency with Microsoft Outlook and Microsoft Teams

  • Professional demeanor with strong interpersonal and customer service skills

  • Attention to detail and ability to work independently


Work Environment

  • Onsite position located in Johnston, RI

  • High level of interaction with leadership and team members