University of California, San Francisco
Operations Manager
University of California, San Francisco, San Francisco, California, United States, 94199
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Operations Manager
role at
University of California, San Francisco .
Job Summary The incumbent serves as the Operations Manager for the academic offices and research laboratories of both the Division of General Surgery and the Division of Plastic and Reconstructive Surgery in their administrative and research operations. The position manages and supervises the academic support staff, indirectly manages staff in research labs, and provides management support to the Administrative Director. It works closely with the parent Department of Surgery and other campus and medical center departments. The role is responsible for faculty time and attendance accounting, adherence to personnel policies, purchasing approvals, and general office management and supervision. The incumbent also serves as the division HR liaison, troubleshoots and resolves issues, or escalates to the Administrative Director as necessary. These duties require excellent analytical skills, human resource and personnel supervision experience, knowledge of academic medical management, liaison with faculty and clinical representatives, and knowledge of campus purchasing and finance policies. The role demands independent and mature judgment with a high level of discretion and sensitivity.
The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including work experience and internal equity. For positions represented by a labor union, placement is guided by the collective bargaining agreement. The salary range is $100,100–$164,000 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html.
Department Description The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate‑level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10‑campus UC system dedicated exclusively to the health sciences. The mission of the UCSF Department of Surgery is to develop the next generation of leaders in surgery, provide outstanding quality clinical care that is cost effective yet compassionate, and make significant advances in scientific knowledge and clinical practice through basic and clinical research. The department includes seven divisions: Adult Cardiothoracic Surgery, General Surgery, Pediatric Cardiothoracic Surgery, Pediatric Surgery, Plastic & Reconstructive Surgery, Transplant Surgery, and Vascular & Endovascular Surgery.
Required Qualifications
Bachelor’s Degree in Public Health, Business Administration or related area or equivalent experience/training
2–5 years of administrative experience working in a large academic or medical institution
2–5 years of experience supervising administrative teams
Knowledge and proven competency in the use of computer‑based HR, payroll, timekeeping, purchasing, reimbursement systems
Experience working with faculty and/or physicians
Experience working for clinicians in a patient care setting
Experience with fiscal management
Experience working with clinical reporting systems
Excellent written and verbal communication skills
Comprehensive understanding of administrative/organizational processes/behaviors/principles
Excellent proven interpersonal and supervisory skills
Detailed understanding of complex Human Resource principles and guidelines
Excellent time‑management skills: natural inclination for multi‑tasking; high level of motivation; strong ability to organize and prioritize
Ability to work independently; respond positively to daily changing priorities
High degree of innovation and motivation; commitment to excellence
Professional attitude
Detail oriented; works with a high level of accuracy
Knowledge of HR policies and processes
Understanding financial systems and principles
Preferred Qualifications
Master’s degree (i.e., MPA, MPH, or MBA) in related area
2–5 years of experience supervising administrative teams in a union environment
Campus and Medical Center Financial System experience to include MyReports, CLS, MyExpense, BearBuy, Advance
General web design and maintenance experience
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate‑level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10‑campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging, and stem cells.
Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at https://diversity.ucsf.edu.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Job Details
Job Code and Payroll Title:
007375 ADMIN SUPV 2
Job Category:
Administrative Support, Supervisory / Management
Bargaining Unit:
99 - Policy-Covered (No Bargaining Unit)
Employee Class:
Career
Percentage:
100%
Location:
San Francisco, CA
Campus:
Parnassus Heights (SF)
Work Style:
Fully On‑Site
Shift:
Days
Shift Length:
8 Hours
Additional Shift Details:
M‑F 8‑5
Employment Type:
Full‑time
Job Function:
Management and Manufacturing
Industries:
Higher Education
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Operations Manager
role at
University of California, San Francisco .
Job Summary The incumbent serves as the Operations Manager for the academic offices and research laboratories of both the Division of General Surgery and the Division of Plastic and Reconstructive Surgery in their administrative and research operations. The position manages and supervises the academic support staff, indirectly manages staff in research labs, and provides management support to the Administrative Director. It works closely with the parent Department of Surgery and other campus and medical center departments. The role is responsible for faculty time and attendance accounting, adherence to personnel policies, purchasing approvals, and general office management and supervision. The incumbent also serves as the division HR liaison, troubleshoots and resolves issues, or escalates to the Administrative Director as necessary. These duties require excellent analytical skills, human resource and personnel supervision experience, knowledge of academic medical management, liaison with faculty and clinical representatives, and knowledge of campus purchasing and finance policies. The role demands independent and mature judgment with a high level of discretion and sensitivity.
The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including work experience and internal equity. For positions represented by a labor union, placement is guided by the collective bargaining agreement. The salary range is $100,100–$164,000 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html.
Department Description The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate‑level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10‑campus UC system dedicated exclusively to the health sciences. The mission of the UCSF Department of Surgery is to develop the next generation of leaders in surgery, provide outstanding quality clinical care that is cost effective yet compassionate, and make significant advances in scientific knowledge and clinical practice through basic and clinical research. The department includes seven divisions: Adult Cardiothoracic Surgery, General Surgery, Pediatric Cardiothoracic Surgery, Pediatric Surgery, Plastic & Reconstructive Surgery, Transplant Surgery, and Vascular & Endovascular Surgery.
Required Qualifications
Bachelor’s Degree in Public Health, Business Administration or related area or equivalent experience/training
2–5 years of administrative experience working in a large academic or medical institution
2–5 years of experience supervising administrative teams
Knowledge and proven competency in the use of computer‑based HR, payroll, timekeeping, purchasing, reimbursement systems
Experience working with faculty and/or physicians
Experience working for clinicians in a patient care setting
Experience with fiscal management
Experience working with clinical reporting systems
Excellent written and verbal communication skills
Comprehensive understanding of administrative/organizational processes/behaviors/principles
Excellent proven interpersonal and supervisory skills
Detailed understanding of complex Human Resource principles and guidelines
Excellent time‑management skills: natural inclination for multi‑tasking; high level of motivation; strong ability to organize and prioritize
Ability to work independently; respond positively to daily changing priorities
High degree of innovation and motivation; commitment to excellence
Professional attitude
Detail oriented; works with a high level of accuracy
Knowledge of HR policies and processes
Understanding financial systems and principles
Preferred Qualifications
Master’s degree (i.e., MPA, MPH, or MBA) in related area
2–5 years of experience supervising administrative teams in a union environment
Campus and Medical Center Financial System experience to include MyReports, CLS, MyExpense, BearBuy, Advance
General web design and maintenance experience
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate‑level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10‑campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging, and stem cells.
Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at https://diversity.ucsf.edu.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Job Details
Job Code and Payroll Title:
007375 ADMIN SUPV 2
Job Category:
Administrative Support, Supervisory / Management
Bargaining Unit:
99 - Policy-Covered (No Bargaining Unit)
Employee Class:
Career
Percentage:
100%
Location:
San Francisco, CA
Campus:
Parnassus Heights (SF)
Work Style:
Fully On‑Site
Shift:
Days
Shift Length:
8 Hours
Additional Shift Details:
M‑F 8‑5
Employment Type:
Full‑time
Job Function:
Management and Manufacturing
Industries:
Higher Education
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