Zak Human Solutions is hiring: Executive Assistant to Chief Executive Officer (A

Executive Assistant to Chief Executive Officer

Sonata Bank is a highgrowth, valuesdriven company that believes in maintaining a strong team culture. Based in Brentwood, Tennessee, we are a commercial bank growing in three markets: the Nashville MSA; Franchise Restaurants and Financial Technology Companies (FinTech).

Sonata offers a peoplefirst culture centered on ideas, innovation, and opportunities to learn, lead, and develop. If this sounds like the place for you, join Sonata Bank and help shape the future of financial services.

About the Role

The Executive Assistant (EA) is a key member of the team responsible for providing dedicated support to the CEO. This role is critical to ensure the CEOs time is optimized, communications run smoothly, and daily operations within the executive team function efficiently. The EA is entrusted with handling confidential information, coordinating logistics, and acting as a liaison with internal and external stakeholders.

Responsibilities

• Manage and prioritize the CEOs calendar, including scheduling meetings, appointments, and events (calendar priorities include clients, board members, internal teams, regulators, auditors).
• Coordinate domestic travel arrangements, lodging, and itineraries.
• Prepare and distribute meeting agendas, briefing materials, presentations, and reports.
• Serve as the primary point of contact for internal and external communications on behalf of the CEO.
• Screen, prioritize, and draft professional correspondence (email, letters, memos).
• Handle sensitive and confidential information related to strategy, M&A, personnel, and regulatory matters with the highest degree of discretion.
• Prepare materials for Board of Directors and committee meetings (agenda packets, briefing documents, presentations) and coordinate with internal team members to upload reports into the online portal.
• Coordinate logistics for board meetings and offsites.
• Track action items, followups, and deadlines tied to board and committee decisions.
• Maintain organized records related to executive decisions, board activity, and regulatory interactions.
• Support preparation for exams, audits, and regulator meetings by coordinating documentation and logistics.
• Understand the importance of confidentiality, data security, and compliance requirements.
• Maintain accurate records, files, and office systems (digital and physical).
• Process expense reports, invoices, and reimbursements as needed.
• Support special projects, strategic initiatives, and crossdepartment coordination as directed by the CEO.
• Serve as a bridge between the CEO and senior leadership, staff, clients, shareholders, regulators, and external partners.
• Support project coordination and followup on action items across departments.

Qualifications

Education & Experience

• Bachelors degree in Business Administration or related field preferred.
• 5+ years of experience in executive or administrative support, preferably in banking or financial services; experience supporting Csuite preferred.
• Exceptional organization, time management, and multitasking skills.
• Outstanding written and verbal communication capabilities.
• High proficiency with Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint) and calendaring tools.
• Professional discretion and ability to handle confidential information.
• Ability to anticipate needs, solve problems proactively, and work independently.

Preferred Attributes

• Strong interpersonal skills and a polished professional demeanor.
• Capacity to manage shifting priorities in a fastpaced environment.
• Experience supporting senior leadership or board activities.

Working Conditions

• Office environment with occasional afterhours or travel support as required.

Salary range for this role is $75,000 - $82,500