Administrative Assistant Job at Acacia Network in New York

Base pay range

$36,000.00/yr - $40,000.00/yr

About Us

Acacia Network, the leading Latino integration care nonprofit in the nation, offers the community, from children to seniors, a pathway to behavioral and primary healthcare, housing, and empowerment.

Administrative Assistant

Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordination of office operations and procedures to ensure effectiveness and efficiency.

Responsibilities

• Ensures the office runs smoothly, working collaboratively and maintaining a positive environment.
• Provides a wide range of administrative duties to the Director.
• Ensures all check requests, petty cash and billing is completed accurately, tracked and submitted.
• Maintains notes and minutes on all departmental meetings and needs.
• Ensures inventory and supply orders are submitted as per policy, approved, and tracked.
• Maintains all charts, files and administrative records.
• Ensures departmental payroll is accurate and complete, coordinate discrepancies with payroll and support Administrators.
• Provides necessary reports, records, and statistics as required by the program.
• Orders and maintains all office supplies, forms and equipment.
• Maintains the mail delivery system.
• Performs other related duties as required.

Education and Experience Required

• Must be fully vaccinated against Covid-19.
• High School Diploma or GED required (Associate’s or Bachelor’s Degree preferred).
• 1-2 years of experience working with individuals with a substance use disorder and/or mental health issues required.
• Excellent interpersonal skills; computer proficiency; excellent writing and verbal skills.
• Demonstrated ability to interact with client/tenants of different races, ethnicities, ages, and sexual orientations in a multicultural environment, as well as ability to multi-task and work under pressure.

Acacia Network is an equal opportunity employer.

Location: Brooklyn, NY