United Cerebral Palsy of Southern Arizona
Payroll Manager
United Cerebral Palsy of Southern Arizona, Tucson, Arizona, United States, 85718
Hours : Full-Time | Exempt – M-F 8:00am-5pm and flexible as needed by the agency
Position Summary: UCPSA is seeking an experienced, service-oriented Payroll Manager to oversee the agency’s complex, multi-department payroll operations. This position supervises a payroll staff of 4 and processes payroll for over 1,800 employees. The ideal candidate is a confident leader with excellent communication skills and the ability to ensure accuracy and efficiency while meeting tight deadlines.
Key Responsibilities:
Leadership & Supervision
-Lead, supervise, and support the payroll team, fostering a culture of accountability, collaboration, and excellent customer service. -Provide training, mentoring, and development to payroll staff, ensuring clarity of roles and responsibilities. -Ensure team members are cross-trained and that strong backup systems are in place for all key payroll functions. -Communicate payroll updates, policies, and deadlines to internal departments and field employees.
Payroll Processing & Compliance
-Manage and oversee end-to-end bi-weekly payroll processing to ensure accuracy, timeliness, and compliance with internal policies and federal/state regulations. -Year-end W2 review and processing -Submit, review, and transmit final payroll files, including transfers and adjustments, using the payroll system. -Review and approve all payroll-related administrative changes such as new hires, terminations, salary changes, bonuses, PTO, benefits, garnishments, and other deductions. -Ensure compliance with state and federal laws, agency policies, and audit requirements. -Manage unemployment claims, employment verifications, wage garnishments, and retirement plan contributions.
-Serve as the primary liaison with the payroll service provider to resolve issues, implement updates, and ensure optimal system performance. -Maintain, update, and troubleshoot payroll system configurations in coordination with IT and vendor support. -Generate and distribute custom payroll and audit reports as requested by leadership. -Manage manual check processing and reconciliation when needed.
Process Improvement & Cross-Department Collaboration
-Collaborate regularly with HR, Billing, and Care Coordination departments to streamline workflows, ensure accurate data sharing, and improve payroll-related systems and services. -Provide support to ensure the agency meets compliance with programs such as Electronic Visit Verification (EVV). -Help identify process improvements and lead the implementation of best practices.
-Reconcile payroll transactions and balance payroll accounts bi-weekly. -Review payroll liability reports and ensure timely tax filings and deposits. -Main contact for Workers Compensation audit -Respond to inquiries from auditors, department heads, and the Controller with accuracy and professionalism.
Other Duties
-Maintain strict confidentiality regarding employee and agency information. -Ensure adherence to UCPSA’s policies and procedures. -Perform additional duties as assigned by the Controller or CFO. -Health Insurance, Dental Insurance, Vision Insurance and 401k with employer matching available to qualified employees -Generous PTO package -Dog friendly workplace -Free weekly onsite yoga class
Qualifications: -2–4-year degree in Accounting, Finance, or related field required. -3-5 years of payroll experience with at least 2 years in a supervisory or management role. -Experience processing payroll for 1,000+ employees, preferably in a nonprofit or service-based organization. -Proficiency with payroll and HRIS systems; Paycor/Paychex experience a plus. -Knowledge of 401k plans and administration. -Understanding of Payroll taxes and 941 Quarterly filing. -Able to process year end W-2s and adjust for corrections -Strong understanding of payroll regulations, labor laws, and compliance requirements. -Demonstrated ability to produce and analyze custom payroll and financial reports. -Intermediate/Advanced Excel and Microsoft Office skills; comfort learning new software systems. -Excellent organizational, time management, and problem-solving skills. -High attention to detail and accuracy. -Strong interpersonal skills with a customer service mindset. -Flexibility and adaptability in a fast-paced, team-centered environment. -Must be able to obtain a Level 1 Fingerprint Clearance Card and pass a DES background check -Bilingual in English and Spanish a plus. -Certified Payroll Professional (CPP) preferred.
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Position Summary: UCPSA is seeking an experienced, service-oriented Payroll Manager to oversee the agency’s complex, multi-department payroll operations. This position supervises a payroll staff of 4 and processes payroll for over 1,800 employees. The ideal candidate is a confident leader with excellent communication skills and the ability to ensure accuracy and efficiency while meeting tight deadlines.
Key Responsibilities:
Leadership & Supervision
-Lead, supervise, and support the payroll team, fostering a culture of accountability, collaboration, and excellent customer service. -Provide training, mentoring, and development to payroll staff, ensuring clarity of roles and responsibilities. -Ensure team members are cross-trained and that strong backup systems are in place for all key payroll functions. -Communicate payroll updates, policies, and deadlines to internal departments and field employees.
Payroll Processing & Compliance
-Manage and oversee end-to-end bi-weekly payroll processing to ensure accuracy, timeliness, and compliance with internal policies and federal/state regulations. -Year-end W2 review and processing -Submit, review, and transmit final payroll files, including transfers and adjustments, using the payroll system. -Review and approve all payroll-related administrative changes such as new hires, terminations, salary changes, bonuses, PTO, benefits, garnishments, and other deductions. -Ensure compliance with state and federal laws, agency policies, and audit requirements. -Manage unemployment claims, employment verifications, wage garnishments, and retirement plan contributions.
-Serve as the primary liaison with the payroll service provider to resolve issues, implement updates, and ensure optimal system performance. -Maintain, update, and troubleshoot payroll system configurations in coordination with IT and vendor support. -Generate and distribute custom payroll and audit reports as requested by leadership. -Manage manual check processing and reconciliation when needed.
Process Improvement & Cross-Department Collaboration
-Collaborate regularly with HR, Billing, and Care Coordination departments to streamline workflows, ensure accurate data sharing, and improve payroll-related systems and services. -Provide support to ensure the agency meets compliance with programs such as Electronic Visit Verification (EVV). -Help identify process improvements and lead the implementation of best practices.
-Reconcile payroll transactions and balance payroll accounts bi-weekly. -Review payroll liability reports and ensure timely tax filings and deposits. -Main contact for Workers Compensation audit -Respond to inquiries from auditors, department heads, and the Controller with accuracy and professionalism.
Other Duties
-Maintain strict confidentiality regarding employee and agency information. -Ensure adherence to UCPSA’s policies and procedures. -Perform additional duties as assigned by the Controller or CFO. -Health Insurance, Dental Insurance, Vision Insurance and 401k with employer matching available to qualified employees -Generous PTO package -Dog friendly workplace -Free weekly onsite yoga class
Qualifications: -2–4-year degree in Accounting, Finance, or related field required. -3-5 years of payroll experience with at least 2 years in a supervisory or management role. -Experience processing payroll for 1,000+ employees, preferably in a nonprofit or service-based organization. -Proficiency with payroll and HRIS systems; Paycor/Paychex experience a plus. -Knowledge of 401k plans and administration. -Understanding of Payroll taxes and 941 Quarterly filing. -Able to process year end W-2s and adjust for corrections -Strong understanding of payroll regulations, labor laws, and compliance requirements. -Demonstrated ability to produce and analyze custom payroll and financial reports. -Intermediate/Advanced Excel and Microsoft Office skills; comfort learning new software systems. -Excellent organizational, time management, and problem-solving skills. -High attention to detail and accuracy. -Strong interpersonal skills with a customer service mindset. -Flexibility and adaptability in a fast-paced, team-centered environment. -Must be able to obtain a Level 1 Fingerprint Clearance Card and pass a DES background check -Bilingual in English and Spanish a plus. -Certified Payroll Professional (CPP) preferred.
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