California Staffing is hiring: Administrative Assistant in Vista

Administrative Assistant Opportunity

We're currently seeking a motivated and resourceful Administrative Assistant to join a dynamic office environment where adaptability and clear communication are essential. This role goes beyond traditional clerical responsibilitiesyou will support department heads, help coordinate daily operations, and contribute to long-term organizational efficiency. The ideal candidate loves being the "go-to person," someone others rely on for accurate information, timely follow-ups, and polished documentation. If you enjoy working closely with leadership, juggling multiple responsibilities at once, and creating order out of complexity, this is a fantastic opportunity to grow within a stable company committed to professional development.

What You'll Do:

• Coordinate calendars, appointments, and travel arrangements for supervisors and managers.
• Prepare correspondence, reports, spreadsheets, and presentation materials.
• Monitor incoming emails and phone calls, ensuring timely and appropriate follow-up.
• Assist with onboarding, office orientation, and employee support needs.
• Track expenses, process invoices, and assist with budget-related administrative tasks.
• Provide light project management support by coordinating deadlines and deliverables.

Requirements:

• At least 13 years of administrative or clerical experience.
• Strong organizational habits and a proactive mindset.
• Ability to anticipate needs and take initiative with minimal supervision.
• Comfortable working in a busy office and adapting quickly.