Golden Gate Regional Center (GGRC)
Office Assistant - Fiscal
Golden Gate Regional Center (GGRC), San Francisco, California, United States, 94199
GGRC is looking for an Office Assistant to support our Fiscal Services Department. This role will be based out of our office in San Francisco.
Starting Salary Range: $42,193 - $50,632
Responsibilities
Provides administrative support to the different sub units within the Fiscal Department
Coordinate and schedule meetings as needed
Answer and direct inquiries to the right team as needed
Act as point of contact for internal and external customers
Assist and coordinate mailing projects as needed (Annual Statements, notices, rate letter, etc.)
Assist with event and activity coordination for Fiscal Services
Assist with filing and maintaining Fiscal Files for audit purposes
Assist with packing, organizing, and logging files to an outside storage facility as needed
Generate routine and ad hoc reports as needed.
Generate reports, create tables, mail merges, pivot tables and lookups
Order and manage supplies for the Fiscal team
Provide assistance with fiscal related projects and initiatives as assigned by the Fiscal Manager.
Assist in the development and implementation of forms and processes.
Other duties and tasks as assigned by the Fiscal Manager and Supervisors.
Perform filing, filing maintenance, and file purging duties
Prepare and analyze reports
Prepare information for internal audit and state audits
Communicate and resolve issues with vendors, staff, and management
Interact with and assist other internal units
Participate in special projects and assist with additional duties or tasks as assigned
Requirements
High School certification. Bachelor’s Degree is preferred.
1-2 years’ work experience in relevant fields
Skills
Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
Ability to work with all levels within the organization
Ability to operate basic office equipment, including scanners, copiers, faxes, phones
Advanced knowledge of MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications
Use of discretion and ability to maintain confidentiality
Competency Traits
Excellent customer service skills
Ability to build collaborative partnerships
Accuracy and accountability
Strong organizational skills with exceptional attention to detail and accuracy
Provide team with direction and purpose focused on quality, efficiency and client outcomes
Successful implementation through follow-up and project management
Problem identification and analysis; analytical thinking
Self‑direction and initiative
Flexibility and adaptability
Ability to prioritize
Time management
Collaboration/teamwork
Excellent interpersonal skills
Desired Qualifications
Experience in multi-cultural settings and/or multi‑lingual capacity
Benefits We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage.
10% employer contribution to a 403(b) retirement account to help you save for the future!
GENEROUS TIME OFF BENEFITS!!! 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education.
GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community‑minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person‑served, family member or other stakeholder).
How To Apply GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer, Golden Gate Regional Center is also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.
Golden Gate Regional Center is an Equal Opportunity Employer.
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Starting Salary Range: $42,193 - $50,632
Responsibilities
Provides administrative support to the different sub units within the Fiscal Department
Coordinate and schedule meetings as needed
Answer and direct inquiries to the right team as needed
Act as point of contact for internal and external customers
Assist and coordinate mailing projects as needed (Annual Statements, notices, rate letter, etc.)
Assist with event and activity coordination for Fiscal Services
Assist with filing and maintaining Fiscal Files for audit purposes
Assist with packing, organizing, and logging files to an outside storage facility as needed
Generate routine and ad hoc reports as needed.
Generate reports, create tables, mail merges, pivot tables and lookups
Order and manage supplies for the Fiscal team
Provide assistance with fiscal related projects and initiatives as assigned by the Fiscal Manager.
Assist in the development and implementation of forms and processes.
Other duties and tasks as assigned by the Fiscal Manager and Supervisors.
Perform filing, filing maintenance, and file purging duties
Prepare and analyze reports
Prepare information for internal audit and state audits
Communicate and resolve issues with vendors, staff, and management
Interact with and assist other internal units
Participate in special projects and assist with additional duties or tasks as assigned
Requirements
High School certification. Bachelor’s Degree is preferred.
1-2 years’ work experience in relevant fields
Skills
Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
Ability to work with all levels within the organization
Ability to operate basic office equipment, including scanners, copiers, faxes, phones
Advanced knowledge of MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications
Use of discretion and ability to maintain confidentiality
Competency Traits
Excellent customer service skills
Ability to build collaborative partnerships
Accuracy and accountability
Strong organizational skills with exceptional attention to detail and accuracy
Provide team with direction and purpose focused on quality, efficiency and client outcomes
Successful implementation through follow-up and project management
Problem identification and analysis; analytical thinking
Self‑direction and initiative
Flexibility and adaptability
Ability to prioritize
Time management
Collaboration/teamwork
Excellent interpersonal skills
Desired Qualifications
Experience in multi-cultural settings and/or multi‑lingual capacity
Benefits We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage.
10% employer contribution to a 403(b) retirement account to help you save for the future!
GENEROUS TIME OFF BENEFITS!!! 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education.
GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community‑minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person‑served, family member or other stakeholder).
How To Apply GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer, Golden Gate Regional Center is also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.
Golden Gate Regional Center is an Equal Opportunity Employer.
#J-18808-Ljbffr