Executive Assistant
We are looking for a highly organized and resourceful Executive Assistant to support senior leadership in Boston, Massachusetts. This is a Contract position where you will play a critical role in managing schedules, travel arrangements, and executive meetings while ensuring seamless daily operations. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional attention to detail.
Responsibilities:
Manage and maintain executive calendars to ensure optimal scheduling and time management.
Coordinate and arrange domestic and international travel plans, including booking flights, hotels, and transportation.
Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.
Act as the primary point of contact for executives, addressing inquiries and resolving scheduling conflicts.
Monitor and prioritize incoming communications, including emails and phone calls, to support efficient decision-making.
Collaborate with internal teams to ensure smooth execution of administrative tasks and special projects.
Draft and edit correspondence, reports, and presentations as needed.
Ensure confidentiality and professionalism in handling sensitive information.
Assist in planning and coordinating events or meetings, including logistics and catering.
Provide general administrative support to senior executives to enhance productivity.
Requirements:
Proven experience as an Executive Assistant or in a similar administrative role.
Strong organizational and time management skills with the ability to multitask effectively.
Proficiency in calendar management and scheduling tools.
Experience coordinating travel arrangements and handling complex itineraries.
Excellent written and verbal communication skills.
High level of professionalism and confidentiality when managing sensitive information.
Proficient in Microsoft Office Suite and other relevant software applications.
Ability to work independently and adapt to changing priorities.