Executive Assistant Job at California Staffing in San Francisco

Executive Assistant

We are looking for a highly organized and detail-oriented executive assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This long-term contract position offers the opportunity to contribute to high-level administrative operations while working closely with executives, clients, and internal teams. The role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks effectively.

Responsibilities:

• Manage and coordinate executive calendars, schedule meetings, and ensure all appointments are organized efficiently.
• Arrange travel plans, including booking flights, accommodations, and transportation, while addressing any logistical needs.
• Prepare and review documents, presentations, and correspondence with a focus on accuracy and quality.
• Facilitate internal and external meetings by organizing agendas, taking notes, and ensuring follow-up actions are completed.
• Handle expense reporting and maintain accurate records for reimbursement and budgeting purposes.
• Support onboarding processes for new hires and assist with office operations, including vendor management and supplies.
• Collaborate with HR, operations, and leadership teams on administrative projects and initiatives.
• Maintain confidentiality and discretion while managing sensitive information and communications.
• Ensure deadlines are met by prioritizing tasks and managing competing priorities effectively.
• Demonstrate a detail-oriented approach when interacting with clients, vendors, and internal stakeholders.

Requirements:

• Minimum of 35 years of experience as an executive or administrative assistant, preferably in detail-oriented services, accounting, or legal fields.
• Associate's or bachelor's degree is preferred but not required.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to handle multiple priorities and deadlines.
• Excellent written and verbal communication skills, ensuring clear and precise interactions.
• Ability to work independently while maintaining collaboration within a team-oriented environment.
• High level of discretion in handling confidential information.
• Proactive and adaptable work style, thriving in a fast-paced and deadline-driven setting.

If you're interested in this position, please apply and contact Julia Henderson at julia.henderson@roberthalf.com with your word resume and reference job ID# 00416-0013349849.