Executive Assistant
The Department of City Planning (DCP) plans for the strategic growth and development of the City through ground-up planning with communities, the development of land use policies and zoning regulations applicable citywide and sharing its perspectives on growth and community needs with sister agencies in collaboration with the Office of Management and Budget (OMB). DCP's six strategic objectives include: (a) catalyze long-term neighborhood improvement through integrated planning and targeted accompanying public investments; (b) encourage housing production, affordability, and quality; (c) promote economic development and job growth; (d) enhance resiliency and sustainability of neighborhoods; (e) ensure integrity, timeliness and responsiveness in land use reviews; and, (f) supply objective data and expertise to a broad range of planning functions and stakeholders. Central to its mission, DCP supports the City Planning Commission in its annual review of approximately 450 land use applications. The Department also works closely with OMB in developing the Ten-Year Capital Strategy, and helping administer the Neighborhood Development Fund, geared toward ensuring that growing neighborhoods undergoing rezoning have accompanying infrastructure investments.
The Executive Assistant will support the executive team by performing senior administrative work and other related general office duties, with latitude for independent judgment, including but not limited to the following: - Performs administrative work, including managing the executive team calendars, scheduling appointments, answering the telephone, referring, and routing calls, answering routine questions, and other general office work. - Coordinate communications between multiple stakeholders; including agency staff, sister agencies, commissioners, and the mayor's office. - Utilizes Microsoft Office to perform complex word processing assignments involving independent performance of work, such as setting up and/or completing assignments that require the application of other than standard document or file formats; may perform data entry functions. - Proactively distributes or collects materials in preparation for meetings and post-meeting follow-ups, may assist with the preparation of materials for speaking engagements and presentations. - Updates and maintains a list of critical contacts; prepares and edits correspondence, reports, and presentations. - Makes travel arrangements and manages travel reimbursements. - Sorting and filing mail for Exec Office and General Counsel, assist with Chair Correspondence. - Provides backup administrative support to fellow Executive Assistant's as needed within the Executive Office - Manages special projects and initiatives as assigned by supervisor, and or executive team. - Perform administrative duties for Employee Engagement Program. - Provide coverage to Reception Desk as needed.
Authorization to work in the United States is required for this position. The NYC Department of City Planning does not offer sponsorship, of any kind, for any type of employment opportunity. Applicants are responsible for ensuring that they meet all minimum qualifying requirements for this position at the time of application. Only applicants under consideration will be contacted. Appointments are subject to Office of Management and Budget (OMB) approval.