Chilton Trust is hiring: Executive Assistant in New York

Executive Assistant

The Executive Assistant will serve as a trusted partner to the CEO, providing high-level administrative and operational support. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a dynamic, fast-paced environment. The ideal candidate will embody professionalism and uphold the firm's values in all interactions.

Key Responsibilities:

• Calendar & Scheduling: Manage complex calendars, coordinate internal/external meetings, and arrange travel.
• Project Management: Assist with strategic initiatives, marketing efforts, and ad hoc projects as directed by the CEO.
• Communication Management: Screen and prioritize calls, and correspondence; draft responses and prepare briefing materials.
• Meeting & Event Coordination: Organize executive meetings, board sessions, and client events; prepare agendas, presentations, and follow-up documentation.
• Confidentiality: Handle sensitive information and documents with the utmost discretion.
• Operational Support: Process expense reports, invoices, and maintain accurate records; liaise with vendors and service providers as needed.
• Cross-Functional Collaboration: Serve as a point of contact between the CEO and internal departments; ensure smooth communication and workflow.

Candidate Description:

• Bachelors Degree
• 3-5 years of corporate business experience, preferably in financial services
• Excellent oral and written communication skills
• Strong working knowledge of Microsoft Office
• Ability to work/interface with others in a cooperative manner
• Organized, with a strong attention to detail
• Flexible, independent and self-directed
• Ability to handle confidential matters
• Ability to exercise good judgment and discretion with sensitive issues