Estate Planning Specialists is hiring: Executive Administrative Assistant in Gil

Estate Planning Specialists is looking for a proactive and detail-oriented Executive Assistant to support our President/CEO and help keep our office running smoothly. This role is ideal for someone who enjoys working with people, staying organized, and being a dependable point of contact for clients and colleagues.

What You’ll Do

As an integral member of our team, you will handle a variety of administrative and client-facing responsibilities, including:

Client & Office Communication

• Serve as a friendly and professional first point of contact for current and prospective clients via phone and email
• Manage incoming mail, ensuring timely distribution

Organization & Administrative Support

• Create, organize, and maintain electronic and physical filing systems
• Coordinate calendars, appointments, and schedules for the President/CEO
• Assist with preparation of recurring reports, spreadsheets, and special projects
• Learn and become proficient in our CRM software

Lead Management & Follow-Up

• Track new leads and inquiries
• Coordinate appointment scheduling
• Conduct follow-up calls with prospective clients

What We’re Looking For

• 1+ year of experience in an office or professional administrative setting
• Comfortable speaking with clients and leads over the phone
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office—especially Word, Excel, and Outlook
• A positive attitude, strong attention to detail, and willingness to learn

What We Offer

• Starting at $22/hour, depending on experience
• Paid holidays
• Option to enroll in dental and vision plans
• A stable Monday–Friday schedule with no evenings or weekends
• Supportive work environment with opportunities to grow your skills

If you’re dependable, organized, and eager to be part of a team that helps families plan for the future, we’d love to hear from you.