Trinity Health
Scheduling and Staffing Coordinator - Capacity Management
Trinity Health, Syracuse, New York, United States, 13201
Employment
Full Time Evening Shift: 3:00pm - 11:30pm. The schedule includes a weekend and holiday rotation. General Information
This position is responsible for the daily staffing and scheduling functions including integrating technology, staff, and resources to improve workflow efficiency and effectiveness throughout the unit. Job Requirements
Education and formal training: High School Diploma or GED required. Associates Degree in office management or related field is strongly preferred. A combination of education and experience with advanced computer skills required. Work Experience
2 years of administrative or healthcare experience and previous scheduling and staffing experience is a plus. Knowledge, Skills and Abilities Required
Demonstrates proficiency in computer skills, Excel and other Microsoft Office applications
Knowledge of the medical field and general nursing staff requirements are necessary
Excellent interpersonal communication and multi-tasking skills
Must be able to secure and maintain private and confidential information
Ability to effectively communicate with hospital staff and to successfully complete generic and department-specific skills validation and competency testing
Working knowledge of Time/Attendance and Staffing system preferred
Must be detail oriented with strong organizational and planning skills
Ability to work independently with minimal direct supervision
Ability to analyze and problem solve Key Responsibilities
Utilizes appropriate patient care resources to fulfill any staffing needs, based on workload and patient to staff ratio for current and upcoming shift, taking into account staff skills/competencies/experience.
Partners with Unit to address any staffing shortages or overages
Receives sick calls/call offs and works to fill vacancies for current and next shift
Monitors staffing level across the facility to ensure each unit meets the appropriate patient to staff ratio
Assesses appropriate patient care resource usage based on facility healthy workplace guidelines
Assigns on-call staff to schedule, prior to calling in
Calls in on-call staff when needed
Oversees future scheduling of staff for any centrally based staff pools and/or contract workers
Reviews unit future schedule plans to assure schedules are balanced
Identify & plan for additional supplemental staffing resource support (i.e. per diem, on-call, etc.) based on planned-vs-actual schedule variance indicators (overtime, contract labor usage, on-call usage, incidence of being understaffed)
Establish standard competency/credential/experience categories to meet resource deployment needs of the unit
Maintain employee specific credentials in designated software system
Partner with Unit to create demand-based future scheduling patterns Pay Range: $19.50 - 27.85 Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location. Our Commitment to Diversity and Inclusion Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.
Full Time Evening Shift: 3:00pm - 11:30pm. The schedule includes a weekend and holiday rotation. General Information
This position is responsible for the daily staffing and scheduling functions including integrating technology, staff, and resources to improve workflow efficiency and effectiveness throughout the unit. Job Requirements
Education and formal training: High School Diploma or GED required. Associates Degree in office management or related field is strongly preferred. A combination of education and experience with advanced computer skills required. Work Experience
2 years of administrative or healthcare experience and previous scheduling and staffing experience is a plus. Knowledge, Skills and Abilities Required
Demonstrates proficiency in computer skills, Excel and other Microsoft Office applications
Knowledge of the medical field and general nursing staff requirements are necessary
Excellent interpersonal communication and multi-tasking skills
Must be able to secure and maintain private and confidential information
Ability to effectively communicate with hospital staff and to successfully complete generic and department-specific skills validation and competency testing
Working knowledge of Time/Attendance and Staffing system preferred
Must be detail oriented with strong organizational and planning skills
Ability to work independently with minimal direct supervision
Ability to analyze and problem solve Key Responsibilities
Utilizes appropriate patient care resources to fulfill any staffing needs, based on workload and patient to staff ratio for current and upcoming shift, taking into account staff skills/competencies/experience.
Partners with Unit to address any staffing shortages or overages
Receives sick calls/call offs and works to fill vacancies for current and next shift
Monitors staffing level across the facility to ensure each unit meets the appropriate patient to staff ratio
Assesses appropriate patient care resource usage based on facility healthy workplace guidelines
Assigns on-call staff to schedule, prior to calling in
Calls in on-call staff when needed
Oversees future scheduling of staff for any centrally based staff pools and/or contract workers
Reviews unit future schedule plans to assure schedules are balanced
Identify & plan for additional supplemental staffing resource support (i.e. per diem, on-call, etc.) based on planned-vs-actual schedule variance indicators (overtime, contract labor usage, on-call usage, incidence of being understaffed)
Establish standard competency/credential/experience categories to meet resource deployment needs of the unit
Maintain employee specific credentials in designated software system
Partner with Unit to create demand-based future scheduling patterns Pay Range: $19.50 - 27.85 Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location. Our Commitment to Diversity and Inclusion Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.