Texas Tech Univ Health Sciences Ctr
Position Description
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.
Major/Essential Functions
Administrative and Program Support
Support the Program Director in the management of program logistics, documentation, and communications. Organize meetings, prepare agendas, record minutes, and follow up on action items. Maintain program calendars, contact rosters, and directories for fellows, counselors, and faculty.
Fellowship Coordination Coordinate the recruitment, onboarding, orientation, and offboarding of fellows. Track evaluation cycles, licensure, and credentialing documentation. Schedule supervision sessions and monitor documentation compliance.
Operational Support for Collaborative Care Assist in the integration of behavioral health services in primary care clinics. Coordinate staff scheduling across departments to ensure consistent coverage. Track and report service utilization and appointment data. Compliance Reporting
Ensure timely submission of reports, compliance forms, and documentation in accordance with institutional and external requirements. Maintain up-to-date program policies, handbooks, and procedural documentation. Financial and Purchasing Support
Process travel reimbursements, supply orders, and vendor payments related to program operations. Monitor program expenses and maintain budget spreadsheets in collaboration with the department's finance office. Communication and Stakeholder Engagement
Serve as a point of contact for inquiries from fellows, department administrators, clinic leadership, and external partners. Coordinate educational and promotional events related to the program (e.g., Grand Rounds, mental health awareness activities, recruitment fairs).
Preferred Qualifications
Experience coordinating GME, fellowship, or residency programs. Knowledge of behavioral health clinical workflows and collaborative care principles.
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.
EEO Statement
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.
Introduction
Nationally recognized as a
Great College to Work For , TTUHSC provides much more than just a job! Enjoy excellent
benefits , including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive?
Join us as we change the future of health care.
About TTUHSC
Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care - and we believe that our people are the reason for our institution's lasting success and bright future.
Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.
Benefits
TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:
Health Plans
+ Supplemental Coverage Options -
Individual health insurance provided at no cost for full-time team members Paid Time Off
- Including holidays, vacation, sick leave and more Retirement Plans Wellness Programs Certified Mother-Friendly Workplace Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.
Major/Essential Functions
Administrative and Program Support
Support the Program Director in the management of program logistics, documentation, and communications. Organize meetings, prepare agendas, record minutes, and follow up on action items. Maintain program calendars, contact rosters, and directories for fellows, counselors, and faculty.
Fellowship Coordination Coordinate the recruitment, onboarding, orientation, and offboarding of fellows. Track evaluation cycles, licensure, and credentialing documentation. Schedule supervision sessions and monitor documentation compliance.
Operational Support for Collaborative Care Assist in the integration of behavioral health services in primary care clinics. Coordinate staff scheduling across departments to ensure consistent coverage. Track and report service utilization and appointment data. Compliance Reporting
Ensure timely submission of reports, compliance forms, and documentation in accordance with institutional and external requirements. Maintain up-to-date program policies, handbooks, and procedural documentation. Financial and Purchasing Support
Process travel reimbursements, supply orders, and vendor payments related to program operations. Monitor program expenses and maintain budget spreadsheets in collaboration with the department's finance office. Communication and Stakeholder Engagement
Serve as a point of contact for inquiries from fellows, department administrators, clinic leadership, and external partners. Coordinate educational and promotional events related to the program (e.g., Grand Rounds, mental health awareness activities, recruitment fairs).
Preferred Qualifications
Experience coordinating GME, fellowship, or residency programs. Knowledge of behavioral health clinical workflows and collaborative care principles.
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.
EEO Statement
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.
Introduction
Nationally recognized as a
Great College to Work For , TTUHSC provides much more than just a job! Enjoy excellent
benefits , including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive?
Join us as we change the future of health care.
About TTUHSC
Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care - and we believe that our people are the reason for our institution's lasting success and bright future.
Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.
Benefits
TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:
Health Plans
+ Supplemental Coverage Options -
Individual health insurance provided at no cost for full-time team members Paid Time Off
- Including holidays, vacation, sick leave and more Retirement Plans Wellness Programs Certified Mother-Friendly Workplace Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.