Stanford University
Event Manager
Location: Stanford Main Campus, 560 Fremont Road
Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy.”
What you will do in this role
Client meetings to help plan the logistics and define the scope for events as well as explaining the various services offered by the department or other LBRE divisions.
Ensures the details of the services provided are carried out smoothly, directly overseeing staff when necessary.
Examines the total plans for the event to determine what is needed; also anticipates or identifies needs that the client might not have expressed.
Works with minimal supervision and in context with the rest of the team at Event Services.
Schedule staff, contractors, and equipment in such a manner as to ensure a positive result.
Plays an active role with the various “Big 5” events (New Student Orientation, Reunion Homecoming, Family Weekend, Admit Weekend, and Commencement) that take place campus-wide.
Maintain records related to venues and vendors.
Meet with stakeholders to plan scope and format of events, establish, and monitor budgets, and/or review administrative procedures and event progress.
Serve as project leader on events, coordinating teams that plan, implement, and manage all aspects of events.
Take responsibility for budget planning and management, venue management, and equipment and facilities management.
Build and maintain relationships with internal and external partners.
Negotiate vendor contracts to minimize liability and risks.
Research and provide recommendations for potential event locations and evaluate alternatives.
Procure and coordinate vendor services.
* Other duties may be assigned.
The successful candidate will embrace the following LBRE views a strong culture of trust and respect, where staff can be their authentic selves, feel safe and work in a place that they feel they belong. We strive to create a community that draws upon a wide pool of talent to unify excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
To be successful in this role you must bring
Bachelor’s degree and three years or of relevant experience or combination of education and relevant experience.
Valid Non-Commercial Class California Driver's License.
Demonstrated success planning events.
Ability to work both independently and as part of a team.
Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
Additional Information Physical Requirements
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
Ability to drive day or night.
Certificates and Licenses Required
Must possess and maintain a valid California non-commercial Class C Driver’s License.
Working Conditions
May require some travel and working evenings and weekends.
Work Standards
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Pay Range the expected pay range for this position is $82,650 to $91,156 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website https://cardinalatwork.stanford.edu/benefits-rewards provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for you Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
Note: Not all unique aspects of the job are covered by this job description
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Applicant Details
Schedule: Full-time
Job Code: 4883
Employee Status: Regular
Grade: G
Requisition ID: 107956
Work Arrangement : On Site
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Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy.”
What you will do in this role
Client meetings to help plan the logistics and define the scope for events as well as explaining the various services offered by the department or other LBRE divisions.
Ensures the details of the services provided are carried out smoothly, directly overseeing staff when necessary.
Examines the total plans for the event to determine what is needed; also anticipates or identifies needs that the client might not have expressed.
Works with minimal supervision and in context with the rest of the team at Event Services.
Schedule staff, contractors, and equipment in such a manner as to ensure a positive result.
Plays an active role with the various “Big 5” events (New Student Orientation, Reunion Homecoming, Family Weekend, Admit Weekend, and Commencement) that take place campus-wide.
Maintain records related to venues and vendors.
Meet with stakeholders to plan scope and format of events, establish, and monitor budgets, and/or review administrative procedures and event progress.
Serve as project leader on events, coordinating teams that plan, implement, and manage all aspects of events.
Take responsibility for budget planning and management, venue management, and equipment and facilities management.
Build and maintain relationships with internal and external partners.
Negotiate vendor contracts to minimize liability and risks.
Research and provide recommendations for potential event locations and evaluate alternatives.
Procure and coordinate vendor services.
* Other duties may be assigned.
The successful candidate will embrace the following LBRE views a strong culture of trust and respect, where staff can be their authentic selves, feel safe and work in a place that they feel they belong. We strive to create a community that draws upon a wide pool of talent to unify excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
To be successful in this role you must bring
Bachelor’s degree and three years or of relevant experience or combination of education and relevant experience.
Valid Non-Commercial Class California Driver's License.
Demonstrated success planning events.
Ability to work both independently and as part of a team.
Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
Additional Information Physical Requirements
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
Ability to drive day or night.
Certificates and Licenses Required
Must possess and maintain a valid California non-commercial Class C Driver’s License.
Working Conditions
May require some travel and working evenings and weekends.
Work Standards
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Pay Range the expected pay range for this position is $82,650 to $91,156 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website https://cardinalatwork.stanford.edu/benefits-rewards provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for you Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
Note: Not all unique aspects of the job are covered by this job description
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Applicant Details
Schedule: Full-time
Job Code: 4883
Employee Status: Regular
Grade: G
Requisition ID: 107956
Work Arrangement : On Site
#J-18808-Ljbffr