WeCare Medical Specialty Group
Operations Coordinator
WeCare Medical Specialty Group, San Francisco, California, United States, 94199
We are seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support and streamline day-to-day operational activities across multiple departments in a fully remote environment. The successful candidate will play a critical role in ensuring efficient workflows, accurate documentation, timely communication, and operational compliance.
This role requires strong coordination skills, the ability to manage multiple priorities, and a solid understanding of operational processes within a remote setting.
Key Responsibilities
Coordinate daily operational activities to ensure smooth and efficient business processes
Support cross-functional teams by managing schedules, task assignments, and workflow tracking
Monitor operational performance metrics and prepare regular reports for leadership
Maintain accurate records, documentation, and operational databases
Assist in process improvement initiatives to enhance efficiency and productivity
Serve as a central point of contact between internal teams and external stakeholders
Track project timelines, deliverables, and follow up on pending actions
Ensure compliance with internal policies, procedures, and operational standards
Support onboarding, documentation, and administrative coordination for remote staff
Handle confidential and sensitive information with professionalism and discretion
Required Qualifications
Must currently reside in Canada
Must possess a valid government-issued ID (e.g., Canadian Passport, Drivers License, Permanent Resident Card)
Bachelors degree in Business Administration, Operations Management, or a related field (preferred but not mandatory)
Minimum of 2 years of experience in operations coordination, administrative support, or a similar role
Strong organizational and multitasking skills with exceptional attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook) and collaboration tools such as Google Workspace, Slack, or Microsoft Teams
Ability to work independently and manage time effectively in a remote environment
Preferred Qualifications
Experience working in a fully remote or hybrid work environment
Familiarity with project management tools such as Asana, Monday.com, Trello, or Jira
Basic understanding of operational reporting and data tracking
Experience supporting cross-functional or distributed teams
Technical Requirements
Reliable high-speed internet connection
Personal computer/laptop capable of supporting remote work tools
Comfortable using cloud-based systems and virtual communication platforms
Core Competencies
Strong problem-solving and analytical skills
High level of professionalism and integrity
Ability to adapt to changing priorities and business needs
Strong interpersonal and collaboration skills
Self-motivated with a results-driven mindset
Benefits & Compensation
Competitive salary based on experience and qualifications
Fully remote work environment within Canada
Paid time off and statutory holidays
Professional development and growth opportunities
Supportive and collaborative remote team culture
Compliance Notice This position is open only to candidates who reside in Canada and can provide valid identification as part of the employment verification process.
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This role requires strong coordination skills, the ability to manage multiple priorities, and a solid understanding of operational processes within a remote setting.
Key Responsibilities
Coordinate daily operational activities to ensure smooth and efficient business processes
Support cross-functional teams by managing schedules, task assignments, and workflow tracking
Monitor operational performance metrics and prepare regular reports for leadership
Maintain accurate records, documentation, and operational databases
Assist in process improvement initiatives to enhance efficiency and productivity
Serve as a central point of contact between internal teams and external stakeholders
Track project timelines, deliverables, and follow up on pending actions
Ensure compliance with internal policies, procedures, and operational standards
Support onboarding, documentation, and administrative coordination for remote staff
Handle confidential and sensitive information with professionalism and discretion
Required Qualifications
Must currently reside in Canada
Must possess a valid government-issued ID (e.g., Canadian Passport, Drivers License, Permanent Resident Card)
Bachelors degree in Business Administration, Operations Management, or a related field (preferred but not mandatory)
Minimum of 2 years of experience in operations coordination, administrative support, or a similar role
Strong organizational and multitasking skills with exceptional attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook) and collaboration tools such as Google Workspace, Slack, or Microsoft Teams
Ability to work independently and manage time effectively in a remote environment
Preferred Qualifications
Experience working in a fully remote or hybrid work environment
Familiarity with project management tools such as Asana, Monday.com, Trello, or Jira
Basic understanding of operational reporting and data tracking
Experience supporting cross-functional or distributed teams
Technical Requirements
Reliable high-speed internet connection
Personal computer/laptop capable of supporting remote work tools
Comfortable using cloud-based systems and virtual communication platforms
Core Competencies
Strong problem-solving and analytical skills
High level of professionalism and integrity
Ability to adapt to changing priorities and business needs
Strong interpersonal and collaboration skills
Self-motivated with a results-driven mindset
Benefits & Compensation
Competitive salary based on experience and qualifications
Fully remote work environment within Canada
Paid time off and statutory holidays
Professional development and growth opportunities
Supportive and collaborative remote team culture
Compliance Notice This position is open only to candidates who reside in Canada and can provide valid identification as part of the employment verification process.
#J-18808-Ljbffr