MedStar Health
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Exec Asst to VP/Corp Dir MSFC
role at
MedStar Health
We recruit retain and advance associates with diverse backgrounds, skills, and talents equitably at all levels.
Responsibilities
Assists in care and maintenance of departmental equipment and supplies; reviews orders of supplies from other members of the department; prepares payment vouchers for goods and services received by the department; acts as liaison with Purchasing Department.
Assists with development and preparation of various reports and schedules under the direction of the Vice President or department professionals.
Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards; complies with governmental and accreditation regulations.
Coordinates adherence to deadlines and completion of special projects, correspondence and reports.
Ensures smooth office operations by evaluating, reorganizing and delegating duties to clerical staff in a manner to best serve the needs of the Vice President and department.
Ensures timely distribution of correspondence; performs high‑level administrative duties including preparing correspondence and maintaining confidential records; assists departmental professionals in the functions of the department; takes initiative to determine appropriate action and resolution of various day‑to‑day matters, issues and projects when within scope of authority; exercises independent judgment with respect to real or potential problems and brings these to the attention of appropriate party with recommended action.
Handles screening and prioritizes all telephone calls and correspondence directed to the supervisor; reviews, prioritizes and distributes interoffice and external mail; provides assistance and direction to callers, visitors and staff as required.
Maintains calendar and appointment schedule for the Senior Vice President or Vice President; performs secretarial duties, prepares correspondence through dictation, composes written material including letters or memos using a word processor and/or typewriter and proofreads material.
Maintains files for the Vice President and any applicable division files; organizes and retrieves information on MedStar Health on an ongoing basis; attends designated committee/management meetings and takes minutes; distributes correspondence and handles follow‑up related to the meetings as required; assures that confidential information and activities are handled discreetly and classified information is safeguarded.
Organizes schedules and confirms meetings and/or conferences; reserves conference rooms and equipment; selects and orders refreshments/meals and composes meeting notices and correspondence; ensures timely distribution of correspondence.
Participates in multidisciplinary quality and service improvement teams.
Performs other duties as assigned.
Provides research and administrative support to special projects; prepares data on projects and studies; may update procedure manuals or analyze department activities within the department.
Serves as secretary performing clerical duties including transcribing preparing correspondence and maintaining confidential records; assists departmental professionals in the functions of the department.
Qualifications
Education:
Associate's degree preferred or equivalent years of formal secretarial training and experience in lieu of educational requirement.
Experience:
3–4 years administrative/secretarial experience required.
Knowledge, Skills & Abilities:
Excellent verbal and written communication skills; basic computer skills preferred.
This position has a hiring range of USD $59,820.00 – USD $101,836.00 per year.
Seniority level: Not applicable
Employment type: Full‑time
Job function: Administrative
Industry: Hospitals and Health Care
Location: Tysons Corner, VA
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Exec Asst to VP/Corp Dir MSFC
role at
MedStar Health
We recruit retain and advance associates with diverse backgrounds, skills, and talents equitably at all levels.
Responsibilities
Assists in care and maintenance of departmental equipment and supplies; reviews orders of supplies from other members of the department; prepares payment vouchers for goods and services received by the department; acts as liaison with Purchasing Department.
Assists with development and preparation of various reports and schedules under the direction of the Vice President or department professionals.
Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards; complies with governmental and accreditation regulations.
Coordinates adherence to deadlines and completion of special projects, correspondence and reports.
Ensures smooth office operations by evaluating, reorganizing and delegating duties to clerical staff in a manner to best serve the needs of the Vice President and department.
Ensures timely distribution of correspondence; performs high‑level administrative duties including preparing correspondence and maintaining confidential records; assists departmental professionals in the functions of the department; takes initiative to determine appropriate action and resolution of various day‑to‑day matters, issues and projects when within scope of authority; exercises independent judgment with respect to real or potential problems and brings these to the attention of appropriate party with recommended action.
Handles screening and prioritizes all telephone calls and correspondence directed to the supervisor; reviews, prioritizes and distributes interoffice and external mail; provides assistance and direction to callers, visitors and staff as required.
Maintains calendar and appointment schedule for the Senior Vice President or Vice President; performs secretarial duties, prepares correspondence through dictation, composes written material including letters or memos using a word processor and/or typewriter and proofreads material.
Maintains files for the Vice President and any applicable division files; organizes and retrieves information on MedStar Health on an ongoing basis; attends designated committee/management meetings and takes minutes; distributes correspondence and handles follow‑up related to the meetings as required; assures that confidential information and activities are handled discreetly and classified information is safeguarded.
Organizes schedules and confirms meetings and/or conferences; reserves conference rooms and equipment; selects and orders refreshments/meals and composes meeting notices and correspondence; ensures timely distribution of correspondence.
Participates in multidisciplinary quality and service improvement teams.
Performs other duties as assigned.
Provides research and administrative support to special projects; prepares data on projects and studies; may update procedure manuals or analyze department activities within the department.
Serves as secretary performing clerical duties including transcribing preparing correspondence and maintaining confidential records; assists departmental professionals in the functions of the department.
Qualifications
Education:
Associate's degree preferred or equivalent years of formal secretarial training and experience in lieu of educational requirement.
Experience:
3–4 years administrative/secretarial experience required.
Knowledge, Skills & Abilities:
Excellent verbal and written communication skills; basic computer skills preferred.
This position has a hiring range of USD $59,820.00 – USD $101,836.00 per year.
Seniority level: Not applicable
Employment type: Full‑time
Job function: Administrative
Industry: Hospitals and Health Care
Location: Tysons Corner, VA
#J-18808-Ljbffr