Executive Assistant to Chief Executive Officer Job at Burnett Specialists Staffi

Executive Assistant to Chief Executive Officer

Job Title: Executive Assistant to CEO

Status: Full-Time

Location: On Site – Houston, TX

We are in search of a highly organized and experienced Executive Assistant to join our team. The role focuses on executive-level support and the oversight of a wide range of commitments, requiring sound judgment, discretion and proactive coordination. This position requires exceptional administrative and communication skills, a high level of confidentiality, attention to detail and the ability to work in a fast-paced environment.

Responsibilities

Executive Support

• Provide comprehensive executive support to the CEO, including managing calendars, appointments and scheduling
• Prepare and edit correspondence, presentations, and reports for internal and external distribution
• Coordinate complex and detailed domestic and international travel logistics, itineraries and agendas
• Assist with the coordination of a variety of events, ranging from corporate functions to private engagements and special occasions
• Manage expense tracking, documentation and reporting
• Support efficiency improvements related to expense and payment processes
• Manage charitable donations and contribution tracking
• Coordinate bill payments and maintain organized financial records

Household & Vendor Coordination

• Coordinate with vendors and service providers as needed
• Manage schedules and services related to residences
• Ensure timely handling of invoices, contracts and service agreements

Project & Task Management

• Manage special projects assigned by the CEO
• Work collaboratively with other administrative team members to flex responsibilities and ensure seamless support
• Prioritize competing requests and ensure timely follow-through
• Maintain documentation, timelines, and status updates as needed

Qualifications

• Bachelor's degree in Business Administration, Communications or related field
• 5+ years of experience supporting a senior executive
• High level of proficiency with Excel, Word, PowerPoint, and Outlook
• Experience managing expenses, payments, or financial workflows
• Experience using QuickBooks, Divvy and Bill.com preferred
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• High level of discretion and sound judgment
• Ability to operate effectively under pressure and manage sensitive matters
• Proactive, detail-oriented, and solutions-focused approach