Burnett Specialists Staffing | Recruiting
Executive Assistant to Chief Executive Officer
Burnett Specialists Staffing | Recruiting, Houston, Texas, United States, 77246
Executive Assistant to Chief Executive Officer
Job Title:
Executive Assistant to CEO
Status:
Full-Time
Location:
On Site – Houston, TX
We are in search of a highly organized and experienced Executive Assistant to join our team. The role focuses on executive-level support and the oversight of a wide range of commitments, requiring sound judgment, discretion and proactive coordination. This position requires exceptional administrative and communication skills, a high level of confidentiality, attention to detail and the ability to work in a fast-paced environment.
Responsibilities Executive Support
Provide comprehensive executive support to the CEO, including managing calendars, appointments and scheduling
Prepare and edit correspondence, presentations, and reports for internal and external distribution
Coordinate complex and detailed domestic and international travel logistics, itineraries and agendas
Assist with the coordination of a variety of events, ranging from corporate functions to private engagements and special occasions
Manage expense tracking, documentation and reporting
Support efficiency improvements related to expense and payment processes
Manage charitable donations and contribution tracking
Coordinate bill payments and maintain organized financial records
Household & Vendor Coordination
Coordinate with vendors and service providers as needed
Manage schedules and services related to residences
Ensure timely handling of invoices, contracts and service agreements
Project & Task Management
Manage special projects assigned by the CEO
Work collaboratively with other administrative team members to flex responsibilities and ensure seamless support
Prioritize competing requests and ensure timely follow-through
Maintain documentation, timelines, and status updates as needed
Qualifications
Bachelor's degree in Business Administration, Communications or related field
5+ years of experience supporting a senior executive
High level of proficiency with Excel, Word, PowerPoint, and Outlook
Experience managing expenses, payments, or financial workflows
Experience using QuickBooks, Divvy and Bill.com preferred
Exceptional organizational and time-management skills
Strong written and verbal communication skills
High level of discretion and sound judgment
Ability to operate effectively under pressure and manage sensitive matters
Proactive, detail-oriented, and solutions-focused approach
#J-18808-Ljbffr
Executive Assistant to CEO
Status:
Full-Time
Location:
On Site – Houston, TX
We are in search of a highly organized and experienced Executive Assistant to join our team. The role focuses on executive-level support and the oversight of a wide range of commitments, requiring sound judgment, discretion and proactive coordination. This position requires exceptional administrative and communication skills, a high level of confidentiality, attention to detail and the ability to work in a fast-paced environment.
Responsibilities Executive Support
Provide comprehensive executive support to the CEO, including managing calendars, appointments and scheduling
Prepare and edit correspondence, presentations, and reports for internal and external distribution
Coordinate complex and detailed domestic and international travel logistics, itineraries and agendas
Assist with the coordination of a variety of events, ranging from corporate functions to private engagements and special occasions
Manage expense tracking, documentation and reporting
Support efficiency improvements related to expense and payment processes
Manage charitable donations and contribution tracking
Coordinate bill payments and maintain organized financial records
Household & Vendor Coordination
Coordinate with vendors and service providers as needed
Manage schedules and services related to residences
Ensure timely handling of invoices, contracts and service agreements
Project & Task Management
Manage special projects assigned by the CEO
Work collaboratively with other administrative team members to flex responsibilities and ensure seamless support
Prioritize competing requests and ensure timely follow-through
Maintain documentation, timelines, and status updates as needed
Qualifications
Bachelor's degree in Business Administration, Communications or related field
5+ years of experience supporting a senior executive
High level of proficiency with Excel, Word, PowerPoint, and Outlook
Experience managing expenses, payments, or financial workflows
Experience using QuickBooks, Divvy and Bill.com preferred
Exceptional organizational and time-management skills
Strong written and verbal communication skills
High level of discretion and sound judgment
Ability to operate effectively under pressure and manage sensitive matters
Proactive, detail-oriented, and solutions-focused approach
#J-18808-Ljbffr