Dracutma
Job Opportunities
Use the Government Jobs tab to search through your municipality's employment opportunities. Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me® button.
Department:
Finance
Supervisor:
Treasurer-Collector
Union Status:
Non-Union
Salary:
Anticipated hiring Range: $58,640.40-$70,033.00 annually (paid weekly)
Position:
Full-time
Hours:
35 hrs./wk.
Grade:
10 Steps 1-13
FLSA:
Non-Exempt
Position Summary: Under the direction of the Treasurer/Collector, the Assistant Treasurer/Collector supports the Town’s financial operations, including tax collection, cash management, payroll and accounts payable oversight, and departmental supervision. This role serves as a deputy in the Treasurer/Collector’s absence and ensures compliance with Massachusetts General Laws, applicable federal regulations, municipal finance policies, and internal controls. The Assistant Treasurer/Collector collaborates closely with Finance, Human Resources, and other Town departments to promote operational efficiency, financial integrity, and adherence to wage and hour laws, reporting requirements, and best practices in public sector financial management.
Supervision Required: Under the general direction of the Treasurer/Collector, the employee plans and carries out regular work in accordance with standard practices and previous training. The role includes substantial responsibility for determining the sequence and timing of actions and independence in planning and organizing work activities. Technical and policy problems or changes in procedures are discussed with the supervisor, but the employee generally completes work independently.
Supervisory Responsibility: Responsible for supervising and training clerical and financial staff, up to two (2) full-time employees. Includes assigning, checking, and reviewing standardized work. Provides input on evaluations, discipline, and training. Work operations may fluctuate seasonally, especially around billing cycles.
Confidentiality: Regular access to confidential information, including personnel and financial records, requires discretion and adherence to professional standards.
Judgment Requires analysis and evaluation of facts and circumstances to determine appropriate actions within standard operating practices and applicable laws. Must interpret and apply federal, state, and local regulations, balancing efficiency and procedural compliance.
Complexity Work involves applying a wide range of administrative and financial principles, techniques, and practices. Assignments may include interpreting laws, assessing services, and recommending improvements.
Nature and Purpose of Contacts Frequent interaction with co-workers, the public, and external professionals (e.g., bankers, attorneys). Requires tact and diplomacy to resolve complaints and explain procedures.
Accountability Errors or poor judgment may result in financial loss, legal issues, or diminished public trust.
Occupational Risk Minimal risk of injury; standard office safety practices apply.
Essential Duties and Responsibilities: • Assist with the collection of all Town receivables, including but not limited to, taxes, liens, betterments, and other municipal fees, interest and charges; and town/school departments’ receivables.
• Assist with issuing tax bills and demand notices for real estate, personal property, motor vehicle excise, trash, and other fees; transmit, proof, and authorize corrections in collaboration with the Treasurer/Collector.
• Assist the Treasurer/Collector and Assistant Town Manager/Finance Director with special projects, as needed.
• Support payroll and accounts payable operations, including processing and reconciling intra-bank transfers, ACH, and wire transactions; provide payroll backup payroll processing coverage, and ensure compliance with IRS, Social Security, and Department of Revenue reporting requirements.
• In concert with Human Resources Department, ensure compliance with federal and state wage and hour laws, including timely and accurate tax filings and reporting.
• May supervise and train clerical and financial/payroll staff; coordinate work assignments and maintain office operations, including ordering supplies, coordinating equipment repairs, assisting with audits, and maintaining departmental records per State regulations.
• Receive and process payments in person and by mail; calculate interest and charges on overdue bills; respond to taxpayer inquiries with professionalism and accuracy; research and resolve issues as needed.
• Maintain records of cash receipts, enter receivable data into software, prepare bank deposit slips, and make deposits; serve as liaison to Town and School departments for revenue recognition.
• Communicate with taxpayers, banks, mortgage companies, and attorneys to explain tax procedures, resolve complaints, and assist with understanding tax bills and related documents, explain departmental procedures.
• Respond appropriately to matters not requiring personal attention of the Town Treasurer/Collector; confers with the Town Treasurer/Collector in difficult cases or in cases requiring interpretation of laws.
• Reconcile accounts with the Town Accountant and prepare journal entries and adjustments relating to cash receipts tax receivables and town/school departments’ receivables.
• Assist with tax title and lien procedures, including research, releases, and foreclosure documentation.
• Update abatement accounts based on Assessor data; provide address corrections, generate refund payments, and reconcile abatement records with Assessors and Town Accountant.
• Assists with reviewing and posting all abatements and tax batches in VADAR.
• Act as Treasurer/Collector in their absence, including oversight of treasury funds and production of payroll and expense checks.
• Monitor cash flow and ensure adequate balances for disbursements.
• Maintain confidentiality and data integrity in all financial and personnel matters.
• Conducts research at the Registry of Deeds pertaining to property information.
• Perform other similar or related work as assigned or required.
Recommended Minimum Qualifications: Education & Experience:
Bachelor’s degree in Finance, Accounting, or related field preferred; minimum of 3–5 years of municipal finance, payroll, or collections experience, or equivalent combination of education and experience. Supervisory experience preferred.
Special Requirements: Must be CORI certified, eligible for fidelity bonding annually, and willing to obtain certification by the Massachusetts Collectors and Treasurers Association if not currently certified.
Knowledge, Ability and Skill: Knowledge:
Solid understanding of municipal finance operations, Massachusetts General Laws, departmental policies, and office procedures. Proficient in financial and payroll software systems (e.g., VADAR, MUNIS, QuickBooks, Microsoft Excel).
Skills:
Strong organizational, analytical, and problem‑solving skills. Skilled in financial analysis, payroll processing, and record‑keeping. Advanced proficiency in Microsoft Office Suite and relevant municipal finance applications.
Abilities:
Effective communication and interpersonal skills; ability to manage multiple priorities, interpret and apply laws and policies, and maintain collaborative relationships across departments.
Physical Demands: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. May spend a large portion of shift standing at the counter. Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Essential functions require close vision for regularly working with details and numbers.
Work is performed under typical office conditions; work environment is moderately quiet with regular visitor traffic; works with numerous interruptions during the day. Operates computer and general office equipment, such as calculator, copier, facsimile machine, scanner, telephone, and electronic computerized cash register. Makes frequent contact requiring tact and discretion with the general public, bankers, mortgage companies, attorneys, insurance companies, government officials, all town and school departments; contacts are by telephone, in person and in writing and require discussing semi‑complex and routine information. Has access to confidential information such as personnel records, tax title accounts, and payment records. Errors in posting could cause serious monetary loss for the town and have legal repercussions, as well as cause delay and confusion. The Town of Dracut requires a CORI, physical exam, and drug screen post offer.
The Town of Dracut, Massachusetts is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Town will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)
The Town of Dracut is an Equal Opportunity/Affirmative Action Employer.
#J-18808-Ljbffr
Department:
Finance
Supervisor:
Treasurer-Collector
Union Status:
Non-Union
Salary:
Anticipated hiring Range: $58,640.40-$70,033.00 annually (paid weekly)
Position:
Full-time
Hours:
35 hrs./wk.
Grade:
10 Steps 1-13
FLSA:
Non-Exempt
Position Summary: Under the direction of the Treasurer/Collector, the Assistant Treasurer/Collector supports the Town’s financial operations, including tax collection, cash management, payroll and accounts payable oversight, and departmental supervision. This role serves as a deputy in the Treasurer/Collector’s absence and ensures compliance with Massachusetts General Laws, applicable federal regulations, municipal finance policies, and internal controls. The Assistant Treasurer/Collector collaborates closely with Finance, Human Resources, and other Town departments to promote operational efficiency, financial integrity, and adherence to wage and hour laws, reporting requirements, and best practices in public sector financial management.
Supervision Required: Under the general direction of the Treasurer/Collector, the employee plans and carries out regular work in accordance with standard practices and previous training. The role includes substantial responsibility for determining the sequence and timing of actions and independence in planning and organizing work activities. Technical and policy problems or changes in procedures are discussed with the supervisor, but the employee generally completes work independently.
Supervisory Responsibility: Responsible for supervising and training clerical and financial staff, up to two (2) full-time employees. Includes assigning, checking, and reviewing standardized work. Provides input on evaluations, discipline, and training. Work operations may fluctuate seasonally, especially around billing cycles.
Confidentiality: Regular access to confidential information, including personnel and financial records, requires discretion and adherence to professional standards.
Judgment Requires analysis and evaluation of facts and circumstances to determine appropriate actions within standard operating practices and applicable laws. Must interpret and apply federal, state, and local regulations, balancing efficiency and procedural compliance.
Complexity Work involves applying a wide range of administrative and financial principles, techniques, and practices. Assignments may include interpreting laws, assessing services, and recommending improvements.
Nature and Purpose of Contacts Frequent interaction with co-workers, the public, and external professionals (e.g., bankers, attorneys). Requires tact and diplomacy to resolve complaints and explain procedures.
Accountability Errors or poor judgment may result in financial loss, legal issues, or diminished public trust.
Occupational Risk Minimal risk of injury; standard office safety practices apply.
Essential Duties and Responsibilities: • Assist with the collection of all Town receivables, including but not limited to, taxes, liens, betterments, and other municipal fees, interest and charges; and town/school departments’ receivables.
• Assist with issuing tax bills and demand notices for real estate, personal property, motor vehicle excise, trash, and other fees; transmit, proof, and authorize corrections in collaboration with the Treasurer/Collector.
• Assist the Treasurer/Collector and Assistant Town Manager/Finance Director with special projects, as needed.
• Support payroll and accounts payable operations, including processing and reconciling intra-bank transfers, ACH, and wire transactions; provide payroll backup payroll processing coverage, and ensure compliance with IRS, Social Security, and Department of Revenue reporting requirements.
• In concert with Human Resources Department, ensure compliance with federal and state wage and hour laws, including timely and accurate tax filings and reporting.
• May supervise and train clerical and financial/payroll staff; coordinate work assignments and maintain office operations, including ordering supplies, coordinating equipment repairs, assisting with audits, and maintaining departmental records per State regulations.
• Receive and process payments in person and by mail; calculate interest and charges on overdue bills; respond to taxpayer inquiries with professionalism and accuracy; research and resolve issues as needed.
• Maintain records of cash receipts, enter receivable data into software, prepare bank deposit slips, and make deposits; serve as liaison to Town and School departments for revenue recognition.
• Communicate with taxpayers, banks, mortgage companies, and attorneys to explain tax procedures, resolve complaints, and assist with understanding tax bills and related documents, explain departmental procedures.
• Respond appropriately to matters not requiring personal attention of the Town Treasurer/Collector; confers with the Town Treasurer/Collector in difficult cases or in cases requiring interpretation of laws.
• Reconcile accounts with the Town Accountant and prepare journal entries and adjustments relating to cash receipts tax receivables and town/school departments’ receivables.
• Assist with tax title and lien procedures, including research, releases, and foreclosure documentation.
• Update abatement accounts based on Assessor data; provide address corrections, generate refund payments, and reconcile abatement records with Assessors and Town Accountant.
• Assists with reviewing and posting all abatements and tax batches in VADAR.
• Act as Treasurer/Collector in their absence, including oversight of treasury funds and production of payroll and expense checks.
• Monitor cash flow and ensure adequate balances for disbursements.
• Maintain confidentiality and data integrity in all financial and personnel matters.
• Conducts research at the Registry of Deeds pertaining to property information.
• Perform other similar or related work as assigned or required.
Recommended Minimum Qualifications: Education & Experience:
Bachelor’s degree in Finance, Accounting, or related field preferred; minimum of 3–5 years of municipal finance, payroll, or collections experience, or equivalent combination of education and experience. Supervisory experience preferred.
Special Requirements: Must be CORI certified, eligible for fidelity bonding annually, and willing to obtain certification by the Massachusetts Collectors and Treasurers Association if not currently certified.
Knowledge, Ability and Skill: Knowledge:
Solid understanding of municipal finance operations, Massachusetts General Laws, departmental policies, and office procedures. Proficient in financial and payroll software systems (e.g., VADAR, MUNIS, QuickBooks, Microsoft Excel).
Skills:
Strong organizational, analytical, and problem‑solving skills. Skilled in financial analysis, payroll processing, and record‑keeping. Advanced proficiency in Microsoft Office Suite and relevant municipal finance applications.
Abilities:
Effective communication and interpersonal skills; ability to manage multiple priorities, interpret and apply laws and policies, and maintain collaborative relationships across departments.
Physical Demands: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. May spend a large portion of shift standing at the counter. Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Essential functions require close vision for regularly working with details and numbers.
Work is performed under typical office conditions; work environment is moderately quiet with regular visitor traffic; works with numerous interruptions during the day. Operates computer and general office equipment, such as calculator, copier, facsimile machine, scanner, telephone, and electronic computerized cash register. Makes frequent contact requiring tact and discretion with the general public, bankers, mortgage companies, attorneys, insurance companies, government officials, all town and school departments; contacts are by telephone, in person and in writing and require discussing semi‑complex and routine information. Has access to confidential information such as personnel records, tax title accounts, and payment records. Errors in posting could cause serious monetary loss for the town and have legal repercussions, as well as cause delay and confusion. The Town of Dracut requires a CORI, physical exam, and drug screen post offer.
The Town of Dracut, Massachusetts is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Town will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)
The Town of Dracut is an Equal Opportunity/Affirmative Action Employer.
#J-18808-Ljbffr