Halmar International
Reports to the Project Manager. The Office Manager/Business Services Manager performs, supervises and directs the overall administrative activities of an office or project site, including craft payroll, accounts payable/receivable, purchasing, document control, and other assigned project clerks as required.
Major Duties & Responsibilities
Assigns and reviews office activities, circumvents and resolves problem areas, coordinates administrative workload leveling requirements. Coordinates and performs project personnel administration activities. Interfaces with clients, vendors, and the public. Reviews and manages office invoices and budget. Directs the work of other administrative staff as needed. Analyzes and organizes office operations and procedures such as flow of correspondence Process approved new hires Monitor EEO requirements, as required Process field personnel payroll weekly Prepares and submits monthly project billings and ensures timeliness of supportive subcontractor & supplier billing documents Develop weekly client meeting agenda and record meeting minutes, as necessary Monitor contract requirements with respect to duties Responsible for ordering office supplies, the set-up and repair contracts for the office equipment and cleaning of the jobsite office as needed Manages Project Office lease, terms, and ensures compliance Organize interoffice and incoming/outgoing mail as necessary Update project calendar and communicates relevant project messages regarding holidays, upcoming events or otherwise Organize special meetings and functions, to include team-building events Provide support to field personnel (project) and staff when necessary Skills/Qualifications
BA/BS + 6 years of experience or demonstrated equivalency of experience and/or education. Proficient experience with Microsoft Office (Word, Excel, Outlook) Excellent written and verbal communication skills Very good organizational and multi-tasking abilities Liaison with Halmar’s home office Business Services staff/management to ensure compliance with Halmar’s SOP on remote project sites Halmar International offers a fantastic employee benefits package including 100% company paid medical benefits, tuition reimbursement and immediate vesting on 401k matching contributions upon hire. Halmar International is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity. Application form: Are you legally eligible for employment in the country where this job is based? YES/NO
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Assigns and reviews office activities, circumvents and resolves problem areas, coordinates administrative workload leveling requirements. Coordinates and performs project personnel administration activities. Interfaces with clients, vendors, and the public. Reviews and manages office invoices and budget. Directs the work of other administrative staff as needed. Analyzes and organizes office operations and procedures such as flow of correspondence Process approved new hires Monitor EEO requirements, as required Process field personnel payroll weekly Prepares and submits monthly project billings and ensures timeliness of supportive subcontractor & supplier billing documents Develop weekly client meeting agenda and record meeting minutes, as necessary Monitor contract requirements with respect to duties Responsible for ordering office supplies, the set-up and repair contracts for the office equipment and cleaning of the jobsite office as needed Manages Project Office lease, terms, and ensures compliance Organize interoffice and incoming/outgoing mail as necessary Update project calendar and communicates relevant project messages regarding holidays, upcoming events or otherwise Organize special meetings and functions, to include team-building events Provide support to field personnel (project) and staff when necessary Skills/Qualifications
BA/BS + 6 years of experience or demonstrated equivalency of experience and/or education. Proficient experience with Microsoft Office (Word, Excel, Outlook) Excellent written and verbal communication skills Very good organizational and multi-tasking abilities Liaison with Halmar’s home office Business Services staff/management to ensure compliance with Halmar’s SOP on remote project sites Halmar International offers a fantastic employee benefits package including 100% company paid medical benefits, tuition reimbursement and immediate vesting on 401k matching contributions upon hire. Halmar International is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity. Application form: Are you legally eligible for employment in the country where this job is based? YES/NO
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