Ravensburger North America, Inc.
Vendor and Contracts Manager
Ravensburger North America, Inc., Seattle, Washington, us, 98127
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Vendor and Contracts Manager
role at
Ravensburger North America, Inc.
We at Ravensburger are both a truly global company and a family. As a bunch full of different characters and personalities with heart and a passion for achieving our goals together, we offer a great range of entertainment for children and families. What drives us forward? A shared sense of purpose. Together we are working on creating something meaningful - pure fulfillment for your career!
Key Responsibilities
Serve as the main point of contact for creative contractors, vendors, and freelancers.
Draft, review, and route contracts, work orders, and NDAs in collaboration with Creative, Operations, and other stakeholders.
Manage the full contract lifecycle: prepare, submit for approval, execute via DocuSign, archive in SharePoint, and track key terms and renewal dates.
Onboard all new vendors and contractors by collecting required documentation and entering information into internal systems.
Track and report on vendor performance, contract timelines, and outstanding deliverables.
Invoice Processing & Budget Coordination
Review invoices for accuracy against contracts and work orders; resolve discrepancies before approving payment.
Code and process invoices through AFI, monitor payment status, and communicate updates to vendors.
Work with Finance to track creative spending across Disney Lorcana; maintain shared budget trackers and monthly spend dashboards.
Work with Finance to generate spend reports and forecasts for the Creative Director and Senior Project Manager.
Administrative Systems & Process Optimization
Maintain a clearly organized digital filing system across SharePoint to ensure version control and accessibility of contracts, invoices, and related files.
Streamline workflows and templates in Wrike to support intake, tracking, and cross‑functional visibility.
Develop SOPs, intake forms, and internal documentation for contract and vendor‑related processes.
Partner with Project Management to ensure vendor timelines align with production schedules and creative milestones.
Team & Communication
Serve as the administrative liaison between Creative, Legal, Finance, Licensing, Operations, and any additional teams as required.
Troubleshoot vendor and contractor issues related to onboarding, contracts, or payments.
Attend Creative meetings as assigned and/or invited; provide visibility to multiple Creative teams, including Artist Management, as well as additional Disney Lorcana teams as directed by the Head of Operations.
Required Qualifications
3–5 years of experience in contract administration, vendor coordination, or creative operations—ideally in entertainment, gaming, or publishing.
Strong organizational and documentation skills with high attention to detail.
Clear and professional communication skills, including follow‑through and accountability in distributed teams.
Experience with:
Microsoft Office 365 (Excel, Word, Teams, Outlook)
DocuSign
SharePoint & Dropbox
Wrike or similar project management tools
Lever (for contractor onboarding, preferred)
Budget tracking and invoice coding (experience with AFI or similar tools is a plus)
Comfort with hybrid and remote workflows across global teams.
Language:
English – required
German – a plus
Your Benefits Employee Purchase Program
– Get awesome discounts on various products.
Helping Hand
– EAP offers confidential help for you and your family.
Hybrid Work
– Flexible hybrid schedule to blend work and life.
Parental Leave
– 8 weeks paid leave for moms and 4 weeks for dads.
Personal Insurances
– Coverage options for home, car, pet, travel, legal, jewelry, identity theft.
Flexible Spending Accounts (FSA)
– Allocate part of paycheck for medical or dependent care expenses.
Health Coverage
– UnitedHealthcare plan covering medical, dental, vision, and prescriptions.
PTO & Holidays
– Up to 25 days PTO per year plus 12 paid holidays aligned with US or Canadian federal holidays.
#J-18808-Ljbffr
Vendor and Contracts Manager
role at
Ravensburger North America, Inc.
We at Ravensburger are both a truly global company and a family. As a bunch full of different characters and personalities with heart and a passion for achieving our goals together, we offer a great range of entertainment for children and families. What drives us forward? A shared sense of purpose. Together we are working on creating something meaningful - pure fulfillment for your career!
Key Responsibilities
Serve as the main point of contact for creative contractors, vendors, and freelancers.
Draft, review, and route contracts, work orders, and NDAs in collaboration with Creative, Operations, and other stakeholders.
Manage the full contract lifecycle: prepare, submit for approval, execute via DocuSign, archive in SharePoint, and track key terms and renewal dates.
Onboard all new vendors and contractors by collecting required documentation and entering information into internal systems.
Track and report on vendor performance, contract timelines, and outstanding deliverables.
Invoice Processing & Budget Coordination
Review invoices for accuracy against contracts and work orders; resolve discrepancies before approving payment.
Code and process invoices through AFI, monitor payment status, and communicate updates to vendors.
Work with Finance to track creative spending across Disney Lorcana; maintain shared budget trackers and monthly spend dashboards.
Work with Finance to generate spend reports and forecasts for the Creative Director and Senior Project Manager.
Administrative Systems & Process Optimization
Maintain a clearly organized digital filing system across SharePoint to ensure version control and accessibility of contracts, invoices, and related files.
Streamline workflows and templates in Wrike to support intake, tracking, and cross‑functional visibility.
Develop SOPs, intake forms, and internal documentation for contract and vendor‑related processes.
Partner with Project Management to ensure vendor timelines align with production schedules and creative milestones.
Team & Communication
Serve as the administrative liaison between Creative, Legal, Finance, Licensing, Operations, and any additional teams as required.
Troubleshoot vendor and contractor issues related to onboarding, contracts, or payments.
Attend Creative meetings as assigned and/or invited; provide visibility to multiple Creative teams, including Artist Management, as well as additional Disney Lorcana teams as directed by the Head of Operations.
Required Qualifications
3–5 years of experience in contract administration, vendor coordination, or creative operations—ideally in entertainment, gaming, or publishing.
Strong organizational and documentation skills with high attention to detail.
Clear and professional communication skills, including follow‑through and accountability in distributed teams.
Experience with:
Microsoft Office 365 (Excel, Word, Teams, Outlook)
DocuSign
SharePoint & Dropbox
Wrike or similar project management tools
Lever (for contractor onboarding, preferred)
Budget tracking and invoice coding (experience with AFI or similar tools is a plus)
Comfort with hybrid and remote workflows across global teams.
Language:
English – required
German – a plus
Your Benefits Employee Purchase Program
– Get awesome discounts on various products.
Helping Hand
– EAP offers confidential help for you and your family.
Hybrid Work
– Flexible hybrid schedule to blend work and life.
Parental Leave
– 8 weeks paid leave for moms and 4 weeks for dads.
Personal Insurances
– Coverage options for home, car, pet, travel, legal, jewelry, identity theft.
Flexible Spending Accounts (FSA)
– Allocate part of paycheck for medical or dependent care expenses.
Health Coverage
– UnitedHealthcare plan covering medical, dental, vision, and prescriptions.
PTO & Holidays
– Up to 25 days PTO per year plus 12 paid holidays aligned with US or Canadian federal holidays.
#J-18808-Ljbffr