Inside Higher Ed
Operations and Communications Coordinator, Knight-Hennessy Scholars
Inside Higher Ed, Palo Alto, California, United States, 94306
Operations and Communications Coordinator, Knight‑Hennessy Scholars
Inside Higher Ed – Stanford, California
Job Purpose: Knight‑Hennessy Scholars seeks an Operations and Communications Coordinator for administrative, marketing, and operational support, reporting to the Director of Operations.
Core Duties
Draft and/or generate routine communications; coordinate production (creating, formatting, copying, etc.) and dissemination of documents, such as presentations, complex reports, brochures, and videos.
Maintain approved content on websites and social media.
Support the work of the Marketing team with analysis and reporting, filming and photography, preparing display advertising, and supporting key marketing projects.
Process and monitor routine financial transactions for KHS credit card and travel cards, purchase orders, contracts, supply orders, and scholar‑aid payments which may include researching and resolving discrepancies.
Monitor Stanford finance and travel policy changes, and update KHS staff and guides as needed.
Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of finance policies and procedures.
Plan and schedule visits from external speakers based on consultation; resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
Assist Marketing, Program, Operations, and Admission groups with administrative tasks as needed and approved by manager.
Minimum Requirements Education & Experience:
High school diploma and three years of administrative experience, or combination of education and relevant experience. College degree preferred.
Knowledge, Skills and Abilities
Proficient computer skills and demonstrated experience with office software, graphic design and video editing software, and email applications.
Demonstrated success in following through and completing routine tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi‑task.
Resourceful, proactive, and takes initiative to solve problems.
Other Requirements Certifications and Licenses: None.
Physical Requirements
Constantly perform desk‑based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
Work Standards
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.
Why Stanford is for You
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time‑off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world‑class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
The expected pay range for this position is $31.97 to $38.40/hr.
Payment and benefits are managed by Stanford University. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources. Stanford is an equal employment opportunity and affirmative action employer.
Additional Information
Schedule: Full‑time
Job Code: 4097
Employee Status: Regular
Grade: E
Requisition ID: 107962
Work Arrangement: Hybrid Eligible
Seniority level: Entry level
Employment type: Full‑time
Job function: Marketing, Public Relations, and Writing/Editing
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Job Purpose: Knight‑Hennessy Scholars seeks an Operations and Communications Coordinator for administrative, marketing, and operational support, reporting to the Director of Operations.
Core Duties
Draft and/or generate routine communications; coordinate production (creating, formatting, copying, etc.) and dissemination of documents, such as presentations, complex reports, brochures, and videos.
Maintain approved content on websites and social media.
Support the work of the Marketing team with analysis and reporting, filming and photography, preparing display advertising, and supporting key marketing projects.
Process and monitor routine financial transactions for KHS credit card and travel cards, purchase orders, contracts, supply orders, and scholar‑aid payments which may include researching and resolving discrepancies.
Monitor Stanford finance and travel policy changes, and update KHS staff and guides as needed.
Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of finance policies and procedures.
Plan and schedule visits from external speakers based on consultation; resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
Assist Marketing, Program, Operations, and Admission groups with administrative tasks as needed and approved by manager.
Minimum Requirements Education & Experience:
High school diploma and three years of administrative experience, or combination of education and relevant experience. College degree preferred.
Knowledge, Skills and Abilities
Proficient computer skills and demonstrated experience with office software, graphic design and video editing software, and email applications.
Demonstrated success in following through and completing routine tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi‑task.
Resourceful, proactive, and takes initiative to solve problems.
Other Requirements Certifications and Licenses: None.
Physical Requirements
Constantly perform desk‑based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
Work Standards
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.
Why Stanford is for You
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time‑off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world‑class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
The expected pay range for this position is $31.97 to $38.40/hr.
Payment and benefits are managed by Stanford University. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources. Stanford is an equal employment opportunity and affirmative action employer.
Additional Information
Schedule: Full‑time
Job Code: 4097
Employee Status: Regular
Grade: E
Requisition ID: 107962
Work Arrangement: Hybrid Eligible
Seniority level: Entry level
Employment type: Full‑time
Job function: Marketing, Public Relations, and Writing/Editing
#J-18808-Ljbffr