United Mechanical
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Payroll Specialist
role at
United Mechanical
Base pay range $35.00/hr - $45.00/hr
Our benefits package includes medical, dental, vision, disability insurance, company‑paid life insurance, and much more!
Employees are eligible for Paid Time Off as well as paid holidays.
Our competitive retirement plan includes a generous 100% company match up to 4% of contribution.
Overview The Payroll Specialist supports payroll operations by accurately and timely processing weekly payroll for a multi‑state, union‑based workforce. This role performs the core activities required to execute payroll cycles, including maintaining payroll records, processing required deductions, preparing payroll‑related reports, and supporting union and trust fund reporting. The Payroll Processor works closely with HR and Finance to ensure payroll accuracy and compliance, operates within established payroll procedures and controls, and supports payroll system transitions and process documentation.
Responsibilities Payroll Processing
Process weekly and biweekly payrolls accurately and on time using Sage 300
Review and validate timecards, job codes, classifications, and pay rates
Process payroll adjustments, retro pay, bonuses, and off‑cycle payrolls
Identify discrepancies and elevate issues before payroll submission
Union Payroll & Reporting
Generate union and trust fund reports for multiple locals
Calculate and validate fringe benefits, deductions, and contributions
Ensure payroll aligns with applicable collective bargaining agreements
Track and support union rate changes, add‑ons, and special pay rules
Compliance & Controls
Adhere to payroll calendars, deadlines, and audit controls
Support quarterly and annual payroll filings and reconciliations
Maintain accurate payroll records and documentation
Partner with HR and Finance on audits and data requests
Systems & Transition Support
Execute payroll processes in Sage 300 during the current state
Participate in payroll testing, parallel runs, and validation for Miter
Follow documented payroll procedures and runbooks
Respond to employee payroll inquiries accurately and professionally
Partner with HR, Finance, and Operations to resolve payroll issues
Support payroll handoffs and backup coverage as needed
Success in This Role Looks Like
Payroll is processed accurately and on time
Union and trust fund reports are complete and submitted without rework
Payroll transition activities are supported smoothly
Issues are identified early and escalated appropriately
Processes are followed consistently and documented
Qualifications and Relevant Skills Required
3 plus years of hands‑on payroll processing experience or relevant experience
Strong understanding of wage and hour compliance
Close attention to detail and accuracy
Ability to meet strict deadlines in a high‑volume environment
Preferred
Experience in construction or skilled trades environments
Experience supporting union‑based payroll environments
Experience using Sage 300 or similar ERP payroll systems
Experience supporting payroll system implementations or transitions
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Payroll Specialist
role at
United Mechanical
Base pay range $35.00/hr - $45.00/hr
Our benefits package includes medical, dental, vision, disability insurance, company‑paid life insurance, and much more!
Employees are eligible for Paid Time Off as well as paid holidays.
Our competitive retirement plan includes a generous 100% company match up to 4% of contribution.
Overview The Payroll Specialist supports payroll operations by accurately and timely processing weekly payroll for a multi‑state, union‑based workforce. This role performs the core activities required to execute payroll cycles, including maintaining payroll records, processing required deductions, preparing payroll‑related reports, and supporting union and trust fund reporting. The Payroll Processor works closely with HR and Finance to ensure payroll accuracy and compliance, operates within established payroll procedures and controls, and supports payroll system transitions and process documentation.
Responsibilities Payroll Processing
Process weekly and biweekly payrolls accurately and on time using Sage 300
Review and validate timecards, job codes, classifications, and pay rates
Process payroll adjustments, retro pay, bonuses, and off‑cycle payrolls
Identify discrepancies and elevate issues before payroll submission
Union Payroll & Reporting
Generate union and trust fund reports for multiple locals
Calculate and validate fringe benefits, deductions, and contributions
Ensure payroll aligns with applicable collective bargaining agreements
Track and support union rate changes, add‑ons, and special pay rules
Compliance & Controls
Adhere to payroll calendars, deadlines, and audit controls
Support quarterly and annual payroll filings and reconciliations
Maintain accurate payroll records and documentation
Partner with HR and Finance on audits and data requests
Systems & Transition Support
Execute payroll processes in Sage 300 during the current state
Participate in payroll testing, parallel runs, and validation for Miter
Follow documented payroll procedures and runbooks
Respond to employee payroll inquiries accurately and professionally
Partner with HR, Finance, and Operations to resolve payroll issues
Support payroll handoffs and backup coverage as needed
Success in This Role Looks Like
Payroll is processed accurately and on time
Union and trust fund reports are complete and submitted without rework
Payroll transition activities are supported smoothly
Issues are identified early and escalated appropriately
Processes are followed consistently and documented
Qualifications and Relevant Skills Required
3 plus years of hands‑on payroll processing experience or relevant experience
Strong understanding of wage and hour compliance
Close attention to detail and accuracy
Ability to meet strict deadlines in a high‑volume environment
Preferred
Experience in construction or skilled trades environments
Experience supporting union‑based payroll environments
Experience using Sage 300 or similar ERP payroll systems
Experience supporting payroll system implementations or transitions
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