Incendia Partners
5 days ago Be among the first 25 applicants
This range is provided by Incendia Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range 115,000.00/yr - 125,000.00/yr
Additional compensation types Annual Bonus
Direct message the job poster from Incendia Partners
Senior Staffing Partner | Incendia Partners Position:
Senior Manager, Administrative Services
All-In Compensation 140,000 – 155,000 with Base + Bonus + Profit Sharing!
Must have experience leading, mentoring, and managing a large team of Administrative and Executive Assistants, combined with senior-level Executive Assistant skills and experience.
This role is based in Boston, MA, and requires occasional travel to other office locations.
Overview Our client, a highly respected professional services firm is seeking an experienced, service-oriented leader to oversee administrative operations and provide high-level Executive Assistant support to the Senior Partner. This hybrid role blends team leadership with hands‑on executive support, ensuring both organizational efficiency and first‑class service delivery.
The ideal candidate will bring proven leadership experience in professional services, excellent organizational skills, and the ability to balance strategic initiatives with day-to-day operational management.
Key Responsibilities
Lead and manage a team of administrative and executive support professionals across multiple locations.
Oversee daily operations, workflow, and workload allocation to maintain a high standard of service.
Partner with business leaders to assess needs, align resources, and continuously improve service delivery.
Monitor performance metrics, identify areas for improvement, and implement best practices.
People Management & Development
Recruit, onboard, mentor, and retain high‑performing administrative staff.
Conduct regular performance reviews and support professional development.
Foster a collaborative, inclusive, and high‑energy team culture.
Manage the senior partner’s complex calendar, scheduling, and travel arrangements.
Act as the first point of contact for the senior partner, handling correspondence, calls, and meeting preparation.
Prepare agendas, briefing documents, and presentations for meetings and events.
Support expense reporting, document management, and confidential projects.
Proactively anticipate needs and ensure the senior partner’s time is optimised.
Qualifications
8+ years in administrative leadership, preferably in PE, VC or Consulting.
Direct management experience of mid-to-large teams.
Demonstrated success in both strategic planning and hands‑on operational oversight.
Advanced organisational, multitasking, and communication skills.
Strong stakeholder management abilities at senior levels.
Experience with workflow management tools and administrative technology platforms.
#LI-HR1
#ZR
Referrals increase your chances of interviewing at Incendia Partners by 2x
Inferred from the description for this job
Medical insurance
Vision insurance
401(k)
Paid maternity leave
Get notified about new Administrative Services Manager jobs in
Boston, MA .
#J-18808-Ljbffr
This range is provided by Incendia Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range 115,000.00/yr - 125,000.00/yr
Additional compensation types Annual Bonus
Direct message the job poster from Incendia Partners
Senior Staffing Partner | Incendia Partners Position:
Senior Manager, Administrative Services
All-In Compensation 140,000 – 155,000 with Base + Bonus + Profit Sharing!
Must have experience leading, mentoring, and managing a large team of Administrative and Executive Assistants, combined with senior-level Executive Assistant skills and experience.
This role is based in Boston, MA, and requires occasional travel to other office locations.
Overview Our client, a highly respected professional services firm is seeking an experienced, service-oriented leader to oversee administrative operations and provide high-level Executive Assistant support to the Senior Partner. This hybrid role blends team leadership with hands‑on executive support, ensuring both organizational efficiency and first‑class service delivery.
The ideal candidate will bring proven leadership experience in professional services, excellent organizational skills, and the ability to balance strategic initiatives with day-to-day operational management.
Key Responsibilities
Lead and manage a team of administrative and executive support professionals across multiple locations.
Oversee daily operations, workflow, and workload allocation to maintain a high standard of service.
Partner with business leaders to assess needs, align resources, and continuously improve service delivery.
Monitor performance metrics, identify areas for improvement, and implement best practices.
People Management & Development
Recruit, onboard, mentor, and retain high‑performing administrative staff.
Conduct regular performance reviews and support professional development.
Foster a collaborative, inclusive, and high‑energy team culture.
Manage the senior partner’s complex calendar, scheduling, and travel arrangements.
Act as the first point of contact for the senior partner, handling correspondence, calls, and meeting preparation.
Prepare agendas, briefing documents, and presentations for meetings and events.
Support expense reporting, document management, and confidential projects.
Proactively anticipate needs and ensure the senior partner’s time is optimised.
Qualifications
8+ years in administrative leadership, preferably in PE, VC or Consulting.
Direct management experience of mid-to-large teams.
Demonstrated success in both strategic planning and hands‑on operational oversight.
Advanced organisational, multitasking, and communication skills.
Strong stakeholder management abilities at senior levels.
Experience with workflow management tools and administrative technology platforms.
#LI-HR1
#ZR
Referrals increase your chances of interviewing at Incendia Partners by 2x
Inferred from the description for this job
Medical insurance
Vision insurance
401(k)
Paid maternity leave
Get notified about new Administrative Services Manager jobs in
Boston, MA .
#J-18808-Ljbffr