Administrative Assistant Job at Ultimate Staffing in Minneapolis

Administrative Assistant

Location: Downtown Minneapolis Schedule: Monday-Friday | 9:00 AM - 5:30 PM Type: Contract-to-Hire Pay: $23-$25/hr

Are you an experienced Administrative Assistant with a strong background in real estate, banking, title, or closing services? Do you thrive in fast-paced, client-facing environments and enjoy supporting professionals such as attorneys, financial planners, and business clients? This role offers long-term stability, growth potential, and the opportunity to join a small, tight-knit team.

About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to support a team of professionals in a specialized financial services environment. The ideal candidate brings 5+ years of administrative or customer service experience, exceptional communication skills, and the ability to manage multiple priorities with accuracy and professionalism.

Key Responsibilities

• Manage high-volume phone calls, emails, and client inquiries with exceptional customer service
• Schedule meetings, coordinate calendars, and assist with daily workflow management
• Support clients, internal staff, attorneys, and financial professionals throughout administrative processes
• Handle document preparation, data entry, scanning, filing, and digital organization
• Maintain office supply inventory and help ensure an organized, efficient office environment
• Process incoming/outgoing mail, including document routing and electronic filing
• Provide general administrative support, operational assistance, and task follow-through for the team

Required Qualifications

• 5+ years of Administrative Assistant experience in real estate, banking, title, escrow, closing services, or financial services
• Strong skills in Microsoft Office Suite, data entry, and document management
• Excellent written and verbal communication skills
• High attention to detail, accuracy, and confidentiality
• Ability to work effectively in a small team environment (approx. 5 people)
• Bachelor's degree preferred but not required
• Commitment to long-term employment

Why You'll Love This Opportunity

• Stable, long-term role supporting established professionals
• Dynamic environment with exposure to real estate transactions, financial documentation, and regulated processes
• Parking stipend provided during contract period
• Full benefits offered upon conversion, including Medical, Dental, Vision, and 401(k)