California Staffing is hiring: Administrative Assistant in Albany

Administrative Assistant

We are looking for a highly skilled administrative assistant to provide detail-oriented support in managing communications for an estate. This contract position requires exceptional organizational abilities, discretion, and the capacity to streamline estate-related tasks efficiently.

Responsibilities:

• Coordinate and document communications with estate trustees and family members under explicit instructions.
• Maintain detailed records of correspondence, timelines, and responses to ensure organized documentation.
• Prepare concise and factual communications that adhere strictly to established guidelines.
• Monitor and flag delays or inconsistencies in responses from trustees or stakeholders.
• Safeguard sensitive financial, legal, and personal information with the utmost confidentiality.
• Ensure all communications remain neutral and focused solely on estate-related matters.
• Collaborate with legal professionals and other stakeholders as needed to support estate management.
• Utilize secure online tools for document management and communication tracking.
• Respond promptly to authorized instructions and adapt to changing priorities.
• Maintain clear boundaries and respect confidentiality agreements at all times.

Requirements:

• Proven experience in administrative roles such as executive assistant, virtual assistant, or similar positions.
• Strong written and verbal communication skills with attention to detail.
• Demonstrated ability to organize and document information effectively.
• High level of discretion and professionalism in handling sensitive matters.
• Capability to follow detailed instructions and maintain neutrality in complex situations.
• Familiarity with estate administration or legal and financial processes is preferred.
• Proficiency in using secure online tools for communication and document management.
• Experience coordinating across multiple stakeholders with varying priorities.