Tower Legal Solutions is hiring: Sr. Executive Assistant in Boston

We are staffing a temporary Senior Executive Assistant and Program Coordinator position on behalf of our client, a leading insurance company. The role will be based in Boston or Plano, with a hybrid schedule of two days per week or as needed. The anticipated duration is approximately two years with the possibility of extension. The position is anticipated to begin in early January 2026.

About the role:

In this high-visibility and dynamic role, you will have the opportunity to support four senior executives spearheading a major multi-year Technology Enabled Business Transformation. This position blends executive-level administrative support with critical program coordination responsibilities, requiring a professional who thrives in a fast-paced environment.

Responsibilities:

Time/Calendar Management: Proactively manage complex, dynamic schedules for four senior executives, including scheduling and confirming meetings, resolving conflicts, and coordinating across multiple time zones.

Travel Arrangements: Plan and organize comprehensive travel itineraries, including flights, ground transportation, and accommodations. Prepare detailed travel briefings and ensure alignment with executives’ schedules.

Production of Documents: Draft, edit, and proofread high-quality emails, presentations, and reports. Assist with PowerPoint presentations and coordinate town halls. Advanced Microsoft Office skills (Excel and PowerPoint) required.

Meeting Facilitation: Organize and facilitate cross-functional project meetings, prepare and distribute meeting materials, record minutes, and track action items.

Program Coordination: Maintain project trackers and dashboards, assist with risk and issue management, and support budget and resource monitoring.

What you need to know:

• Bachelor’s degree preferred
• 3+ years of experience as an Executive Assistant, Program Coordinator, or Junior Project Manager
• Strong MS Office skills and familiarity with project management tools
• Excellent communication skills and ability to interact with all levels of staff and management
• Experience in technology and business transformation initiatives is highly desirable
• Ability to handle confidential information with discretion and maintain professionalism