Insight Global is hiring: Executive Assistant in Roseland

Exact compensation may vary based on several factors, including skills, experience, and education.

• Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law. The ideal candidate will be responsible for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. They will also effectively monitor and present project updates to relevant stakeholders, clients, or project team members.

• Rate Range: 30-36.50HR
• Location: Roseland, NJ 4x a week
• 12 month contract+ extensions

This role requires exceptional organizational skills, the ability to manage multiple priorities in a fast-paced environment, and a strong commitment to accuracy and confidentiality. The ideal candidate will thrive under pressure, demonstrate initiative, and ensure seamless coordination across executive offices.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling, and coordination of meetings across multiple time zones.
• Prepare agendas, take detailed notes, and distribute documentation for executive meetings.
• Draft, proofread, and edit correspondence, presentations, and reports with precision.

Operational Coordination

• Prioritize and manage competing tasks and deadlines for three executives simultaneously.
• Serve as a central point of contact between VPs, internal teams, and external stakeholders.
• Organize travel arrangements, itineraries, and expense reports.

Documentation & Communication

• Maintain accurate records, files, and documentation systems.
• Capture and summarize key decisions, action items, and follow-ups from meetings.
• Ensure timely communication and information flow across leadership teams.

Administrative Excellence

• Handle confidential information with discretion and professionalism.
• Support special projects, executive initiatives, and cross-functional collaboration.
• Anticipate needs and proactively resolve issues before they escalate.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior leaders.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills; adept at documentation and note-taking.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Ability to work independently, exercise sound judgment, and adapt to shifting priorities.
• Former military background or experience in highly structured environments is a plus.
• High level of integrity, professionalism, and attention to detail.