Executive Administrative Assistant Job at The Nashville Police + Public Safety A

Nashville Police + Public Safety Alliance

The Nashville Police + Public Safety Alliance is a nonprofit organization dedicated to strengthening public safety through partnerships, data-informed strategies, and cross-sector collaboration. We work closely with law enforcement, civic leaders, nonprofits, and the business community to advance solutions that improve safety outcomes and build public confidence.

The Executive Administrative Assistant to the CEO serves as a strategic thought partner and operational anchor for the organization’s chief executive. This role goes beyond traditional administrative support and is central to ensuring the CEO’s time, attention, and priorities are aligned to the Alliance’s mission and strategic goals.

The ideal candidate is highly organized, anticipatory, and comfortable operating in a fast-paced nonprofit environment with a steady rhythm punctuated by periods of intense activity. This role requires sound judgment, discretion, and the ability to manage competing priorities while maintaining strong relationships with internal and external stakeholders.

Executive Support and Priority Management

• Manage the CEO’s calendar with a strong emphasis on prioritization, sequencing, and proactive preparation
• Anticipate upcoming needs, flag potential conflicts, and recommend adjustments to optimize time and energy
• Prepare the CEO for meetings through agendas, briefing materials, talking points, and follow-up summaries
• Track CEO action items, commitments, and deadlines, ensuring consistent follow-through

Board and Governance Support

• Coordinate logistics for board and executive committee meetings, including scheduling, materials, agendas, and follow-ups
• Support board communications in partnership with the CEO and leadership team
• Maintain organized records related to governance, meetings, and key decisions

Operations and Coordination

• Serve as a central coordination point across internal projects and external partners as needed
• Support planning and execution of events, convenings, and high-visibility meetings
• Manage routine administrative functions such as document organization, expense tracking, and internal systems upkeep

Communication and Relationship Management

• Act as a professional point of contact on behalf of the CEO when appropriate
• Draft, edit, and manage correspondence with a high level of clarity and professionalism
• Uphold confidentiality and exercise discretion in all aspects of the role

• 3 to 5 years of experience providing high-level administrative or executive support, preferably in a nonprofit, civic, or mission-driven environment
• Exceptional organizational and time-management skills, with the ability to manage ambiguity and shifting priorities
• Strong written and verbal communication skills
• High emotional intelligence and professional judgment
• Proficiency with Google Workspace and comfort learning new tools and systems

• Experience supporting senior leaders or boards in small or growing organizations
• Ability to anticipate needs and operate with a high degree of independence
• Commitment to public service, equity, and community-centered work
• Comfort with over-communicating and iterating in close partnership with an executive leader

This is a full-time role based in Nashville, Tennessee. Some flexibility may be available, with the expectation of in-person presence for key meetings and events.

Salary is competitive and commensurate with experience.