ektello
Conference Center Scheduling Coordinator (Healthcare Client Location: New York, New York (Hybrid), 37.5 hours per week, full-time Scope: 4-month w2 contract with potential to extend, includes options for medical, dental, and vision benefits, and PTO Hourly Rate: $34.67 Overview The Conference Center Scheduling Coordinator is responsible for scheduling and supporting meetings and events across the main campus conference center. This role serves as a central point of coordination, ensuring seamless event execution through close collaboration with A/V, Facilities, Catering, and Environmental Services teams. Ideal for candidates who thrive in fast-paced, service-oriented environments and enjoy operational coordination. What You’ll Do
- Schedule and manage conference rooms for meetings and events across the main campus
- Monitor daily conference center operations and coordinate with A/V technicians, Catering, Facilities, and Environmental Services
- Run and distribute daily and weekly event reports to staff and support departments
- Forecast upcoming meetings and events, with a focus on VIP and large-scale events requiring special coordination
- Manage high-volume scheduling requests via phone, email, and electronic request systems
- Ensure a high level of customer service for internal and external stakeholders
- Experience coordinating events with A/V teams, Facilities Management, and Catering
- Strong customer service, communication, and stakeholder management skills
- Excellent planning, organizational, and time-management abilities
- Ability to work under tight deadlines and manage multiple requests simultaneously
- Proficiency with PCs and Microsoft 365 applications
- Experience with event planning or room scheduling software
- High School Diploma or equivalent required