Robert Half is hiring: Executive Assistant in Los Angeles

We are looking for an Executive Assistant to join a finance firm in West Los Angeles. In this role, you will provide high-level support to the company founder by managing a combination of business and personal tasks. This contract-to-permanent position offers the opportunity to work in a fast-paced environment that values confidentiality and professionalism, with a hybrid schedule including both onsite and remote work.

Responsibilities:

• Organize and oversee the founder’s daily schedule, including managing calendars and coordinating meetings.

• Arrange complex travel plans, including flights, accommodations, and itineraries.

• Execute personal errands and tasks to ensure seamless day-to-day operations.

• Prepare and manage expense reports while maintaining accuracy and timeliness.

• Act as a liaison for the founder, handling communications and interactions with stakeholders.

• Maintain confidentiality while managing sensitive information and correspondence.

• Support the founder in navigating a fast-paced and demanding work environment.

• Utilize Outlook and other office tools to streamline scheduling and organizational processes.

• Coordinate both business and personal events as required.

• Adapt to different personality types and work styles while maintaining professionalism.

• Proven experience as an Executive Assistant or similar role, preferably in the finance industry.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Outlook and other office software.
• Ability to manage schedules, travel arrangements, and expense reporting efficiently.
• Excellent interpersonal and communication skills.
• Demonstrated ability to handle sensitive information with a high degree of confidentiality.
• Experience working in fast-paced environments and managing competing priorities.
• Flexibility to perform both business and personal tasks as needed.