American Magic is hiring: Executive Assistant & People Manager in Pensacola

Location: Pensacola, Florida

Facility: American Magic High Performance Facility

Reports to: Chief Operating Officer (COO)

Salary Range: $70,000 to $80,000 (based on experience)

Role Overview

This role is ideal for a proactive, adaptable professional who thrives wearing multiple hats. The Executive Assistant & People Manager oversees day-to-day administrative business operations, leads all HR and people functions, supports executive leadership, and contributes to marketing, branding, and visual communications initiatives.

This individual will be a key culture carrier, someone who can communicate effectively at all levels, anticipate needs, and keep the organization running smoothly while continuously improving systems and processes.

Key Responsibilities

Business Operations

• Manage day-to-day administrative operational needs of the organization, ensuring efficiency across departments
• Develop, document, and improve internal processes and workflows
• Act as a central point of coordination between leadership, staff, and external partners
• Support facility operations and administrative needs at the High Performance Facility
• Assist leadership with strategic planning, project coordination, and execution

Human Resources & People Operations

• Own all HR functions including recruiting, hiring, onboarding, offboarding, and employee records
• Serve as the primary point of contact for employees regarding HR policies, benefits, payroll coordination, and compliance
• Support performance management processes, employee development, and feedback cycles
• Help foster a positive, inclusive, and high-performance team culture
• Ensure compliance with employment laws and company policies

Executive Leadership Support

• Act as a trusted partner to the COO and leadership team
• Manage scheduling, communications, and follow-ups on key initiatives
• Prepare presentations, reports, and internal communications as needed
• Represent leadership professionally in internal and external interactions

Marketing, Branding & Communications Support

• Assist with brand execution across internal and external touchpoints
• Support marketing initiatives, events, and partnerships as needed
• Create or coordinate basic graphic design assets, presentations, and branded materials
• Ensure consistency of brand voice and visual identity across platforms

Qualifications & Experience

• Bachelor’s degree in Business Administration, Human Resources, Marketing, Communications, or related field (or equivalent experience)
• 5+ years of experience in business operations, HR, executive support, or a similar multifaceted role
• Experience working closely with C-suite or senior leadership
• Strong interpersonal skills with the ability to communicate effectively with diverse stakeholders
• Proven ability to manage multiple priorities in a fast-paced environment
• Comfort taking initiative, learning new skills, and stepping into unfamiliar challenges

Skills & Attributes

• Highly versatile and adaptable; enjoys wearing many hats
• Outgoing, confident, and professional communicator
• Strong organizational and problem-solving skills
• Team-oriented mindset with a willingness to support wherever needed
• High level of discretion and trustworthiness
• Creative thinker with an eye for branding and presentation
• Tech-savvy and comfortable with tools such as Google Workspace, Microsoft Office, HRIS platforms, and design tools (e.g., Canva, Adobe, or similar)