Robert Half
Description We are looking for a highly organized and proactive Office Manager to oversee administrative operations and support internal staff in a hybrid work environment. This is a part-time Contract position based in San Francisco, California, requiring both on-site and remote work. The ideal candidate will bring strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently. Responsibilities:
- Process, scan, and distribute incoming mail to ensure timely handling.
- Manage administrative credit card activity and maintain accurate records.
- Upload invoices and receipts to internal systems for seamless accounting processes.
- Coordinate and monitor invoice documentation within company systems for proper tracking.
- Handle light housekeeping duties such as organizing snacks and maintaining office cleanliness.
- Receive deliveries, break down boxes, and organize office supplies as needed.
- Communicate with vendors and coordinate technical support when required.
- Maintain well-organized digital files and documents using Google Drive.
- Proofread and format documents in Google Docs to ensure accuracy and professionalism.
- Utilize tools such as Salesforce and Ramp pay systems to streamline office operations.
- Proficiency in managing office supplies and coordinating orders.
- Familiarity with accounts payable processes and financial documentation.
- Ability to perform receptionist duties and handle correspondence effectively.
- Strong organizational skills to maintain accurate records and files.
- Comfort with technology, including learning new systems and tools.
- Excellent written and verbal communication skills.
- Ability to work independently and manage tasks with minimal supervision. TalentMatch®