Administrative Assistant Job at Minnesota Staffing in Maple Grove

Administrative Assistant

We are looking for a detail-oriented administrative assistant to join a team in Maple Grove, Minnesota. In this contract role, you will play a vital part in ensuring smooth operations, particularly focusing on client onboarding, document management, and scheduling. This position requires strong organizational skills and a commitment to delivering excellent service.

Responsibilities:

• Facilitate the onboarding process for new clients by setting up their accounts in internal systems and managing data for existing clients.
• Scan physical documents into digital formats and organize them effectively.
• Convert image files into usable formats for internal systems.
• Deliver forms clients, follow up to secure signatures, and ensure timely completion of processes.
• Schedule meetings with staff and coordinate appointments efficiently.
• Manage organizers, ensuring they are properly set up and processed from start to finish.
• Provide customer service support by addressing inquiries and maintaining positive client relationships.
• Monitor and track electronic signatures for important documents.
• Assist with general administrative tasks to support daily operations.

Requirements:

• Proven experience in administrative assistance or a related field.
• Proficiency in scanning, data entry, and document conversion.
• Strong organizational skills with attention to detail.
• Ability to manage scheduling and coordinate meetings effectively.
• Excellent customer service skills and clear, detail-oriented communication.
• Familiarity with handling sensitive documents and maintaining confidentiality.
• Comfortable working in a fast-paced environment with tight deadlines.
• Proficiency with office software and systems.