Kelly
HR Assistant
The HR Assistant plays a vital role in supporting the Human Resources department by acting as a receptionist and assisting with daily operations. This position maintains HR file systems and databases, delivers excellent customer service, and ensures efficient office workflows.
Essential Job Duties:
- Provide assistance to employees, new hires, and HR visitors, responding to questions or concerns via phone, email, or in person.
- Manage calls, meetings, and calendars for VP of HR; assist with HR projects and requests as needed.
- Serve as the primary user of the badging systemissuing and replacing badges for employees, observers, visiting clergy, and contract staff.
- Create and maintain files for new hires, active personnel, and contract employees; complete I-9, E-Verify, OIG, and other required government verifications.
- Organize year-end filing for terminated employees and students; ensure files are sent to storage efficiently.
- Oversee student observation and intern applications, gather documentation, notify directors, and ensure completion of observation requirements.
- Complete verification of employment forms and phone calls.
- Sort and distribute interoffice mail.
- Maintain office supplies for HR; process purchase orders, check requests, and obtain appropriate signatures.
Core Values:
- Accountable: Respond to requests promptly, communicate clearly, prioritize effectively, and accept responsibility for errors with a willingness to learn and improve.
- Collaborative: Support teamwork, assist coworkers, and embrace diversity within the work environment.
- Competent: Demonstrate thorough knowledge of job duties, adapt to changing demands, and ensure confidentiality and safety.
- Compassionate & Respectful: Uphold a positive attitude; treat all customers in a friendly and respectful manner.
Safe Behaviors:
- Pay attention to details to identify errors or discrepancies.
- Challenge conditions and activities to maintain accurate and appropriate actions.
- Transfer essential information clearly during transitions.
- Collaborate with peers and management for positive outcomes.
- Adhere to safety protocols, rules, and best practices.
Qualifications:
- Previous experience in HR operations or clerical roles preferred.
- Excellent communication and organizational skills.
- Ability to manage multiple tasks in a fast-paced environment.
- Commitment to upholding core values and safe behaviors.