Robert Half
About the Role
A highly respected AmLaw 200 firm with a premier national litigation practice is seeking an experienced Litigation Secretary for its Irvine office. This position is ideal for someone who thrives in a fast-paced environment, enjoys supporting busy trial teams, and brings strong organizational and technical skills to complex civil matters.
Key Responsibilities
- Provide comprehensive administrative and litigation support to a group of attorneys handling business, commercial, and complex civil cases.
- Format, proof, and prepare legal documents including motions, pleadings, discovery, subpoenas, and engagement materials.
- Perform state and federal e-filings, ensuring accuracy with court rules, deadlines, and formatting requirements.
- Manage attorney calendars, court dates, reminders, deposition schedules, and case deadlines.
- Coordinate meetings, travel, expenses, and communication with clients, court personnel, experts, and vendors.
- Maintain case files, organize litigation documents, and assist with trial preparations such as assembling binders, exhibits, and witness materials.
- Handle incoming calls and provide a polished, professional client service experience.
What You Bring
- 2–7+ years of litigation secretary or legal assistant experience in a law firm environment.
- Strong working knowledge of California court procedures, rules, and e-filing systems (state and federal).
- High proficiency with MS Word, Outlook, and legal document management systems.
- Excellent attention to detail, time management skills, and the ability to prioritize competing tasks.
- Strong written and verbal communication skills and a proactive, solutions-oriented mindset.
Why This Firm
- Join a well-regarded litigation team known for excellence in trial work and client service.
- Competitive compensation package, robust benefits, and long-term stability.
- Supportive, professional culture with opportunities to learn, collaborate, and grow.
To inquire confidentially or apply, please send your resume to Assistant Vice President McKinley Horwitz at McKinley.HorwitzRobertHalf. with the subject line: “Irvine Litigation Secretary”