PCC Logistics
Accounts Payable Specialist – PCC Logistics
Schedule:
Monday – Friday 8:00 AM – 5:00 PM PST, On‑site position Summary / Objective
Represent PCC Logistics in a professional manner to internal and external customers, vendors, and the general public, maintaining a high level of customer service and completing all assigned responsibilities in a timely and accurate manner. Duties and Responsibilities
Review, code, and post accounts payable invoices, ensuring that they are properly approved. Help divisions with requisition, converting requisitions to purchase orders, and invoicing in the ERP. Print checks or send ACHs to vendors and other payees—weekly, monthly, and as necessary. Ensure all checks are signed and mailed as soon as possible, no later than the end of the week. Responsible for weekly check run, motor carrier and other check requests, including manual checks; ensure all invoices are paid timely and according to terms. Match AP checks with backup if necessary; research and re‑print missing backup for AP. Process outside carriers’ payment requests sent by AP specialist and send them to designated locations. Responsible for month‑end close pertaining to AP—timely; review general ledger, verify PO logs, update recurring logs. Reconcile, code, and audit; assist with credit reconciliation. Communicate with vendors in a professional and informative manner by phone, email, or in person. Maintain vendor accounts and reconcile their statements; investigate and resolve issues related to AP transactions with multiple business units, internal departments, and administrative staff. Be proactive and communicate to supervisor any issues and recommendations for improvements. Ensure all e‑mail messages are addressed in a timely manner; this is our first level of communication with facilities and corporate office. Other duties include, but are not limited to—answering phones, greeting visitors, making bank deposits. Back‑up for month‑end close of journal entries; assist accountants in providing any information requested for accounts payable. Keep all office areas neat and files organized. Perform other duties as assigned. Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Qualifications
Knowledge and Skills
Ability to maintain multiple tasks in an organized manner. Excellent communication and interpersonal skills. Strong mathematical and analytical skills. Computer skills: MS Office (Word, Excel, Outlook) and SAGE 100. Typing 45 wpm, 10‑key by touch, alpha‑numeric; detail oriented. Strong interpersonal and effective communication skills—verbal, written, and utilizing all media for interaction with customers and fellow employees. Practical organization skills with strong attention to detail and ability to multi‑task and prioritize multiple assignments. Ability to accomplish tasks as assigned and to request direction from supervisor when needed. Ability to work cooperatively with all levels of employees, management, and external agencies. Education and Work Experience
Minimum of 1 year of full‑cycle accounts payable experience. Relevant associate degree or equivalent work experience. Experience working in a 3PL logistics environment preferred. Experience with Sage Intacct preferred. Seniority Level
Entry level Employment Type
Full‑time Job Function
Accounting/Auditing and Finance Industries
Transportation, Logistics, Supply Chain and Storage
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Monday – Friday 8:00 AM – 5:00 PM PST, On‑site position Summary / Objective
Represent PCC Logistics in a professional manner to internal and external customers, vendors, and the general public, maintaining a high level of customer service and completing all assigned responsibilities in a timely and accurate manner. Duties and Responsibilities
Review, code, and post accounts payable invoices, ensuring that they are properly approved. Help divisions with requisition, converting requisitions to purchase orders, and invoicing in the ERP. Print checks or send ACHs to vendors and other payees—weekly, monthly, and as necessary. Ensure all checks are signed and mailed as soon as possible, no later than the end of the week. Responsible for weekly check run, motor carrier and other check requests, including manual checks; ensure all invoices are paid timely and according to terms. Match AP checks with backup if necessary; research and re‑print missing backup for AP. Process outside carriers’ payment requests sent by AP specialist and send them to designated locations. Responsible for month‑end close pertaining to AP—timely; review general ledger, verify PO logs, update recurring logs. Reconcile, code, and audit; assist with credit reconciliation. Communicate with vendors in a professional and informative manner by phone, email, or in person. Maintain vendor accounts and reconcile their statements; investigate and resolve issues related to AP transactions with multiple business units, internal departments, and administrative staff. Be proactive and communicate to supervisor any issues and recommendations for improvements. Ensure all e‑mail messages are addressed in a timely manner; this is our first level of communication with facilities and corporate office. Other duties include, but are not limited to—answering phones, greeting visitors, making bank deposits. Back‑up for month‑end close of journal entries; assist accountants in providing any information requested for accounts payable. Keep all office areas neat and files organized. Perform other duties as assigned. Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Qualifications
Knowledge and Skills
Ability to maintain multiple tasks in an organized manner. Excellent communication and interpersonal skills. Strong mathematical and analytical skills. Computer skills: MS Office (Word, Excel, Outlook) and SAGE 100. Typing 45 wpm, 10‑key by touch, alpha‑numeric; detail oriented. Strong interpersonal and effective communication skills—verbal, written, and utilizing all media for interaction with customers and fellow employees. Practical organization skills with strong attention to detail and ability to multi‑task and prioritize multiple assignments. Ability to accomplish tasks as assigned and to request direction from supervisor when needed. Ability to work cooperatively with all levels of employees, management, and external agencies. Education and Work Experience
Minimum of 1 year of full‑cycle accounts payable experience. Relevant associate degree or equivalent work experience. Experience working in a 3PL logistics environment preferred. Experience with Sage Intacct preferred. Seniority Level
Entry level Employment Type
Full‑time Job Function
Accounting/Auditing and Finance Industries
Transportation, Logistics, Supply Chain and Storage
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