Shimadzu Medical Systems USA
Performs accounts payable tasks and serves as the functional specialist for Accounts Payable. Compile and maintain Accounts Payable records to ensure that all company expenditures are properly authorized and recorded for financial reporting and that vendors are paid in a timely manner. Work involves resolving discrepancies, analyzing accounting transactions and organizing operations of Accounts Payable efficiently as needed.
Responsibilities
Ensures timely and accurate processing of Accounts Payable for payment, including cash in advance, invoice/expense reports, freight bills, RTV/credit memos, Debit Memos.
Process and maintain SAP Concur Expense reports and payments and record the transactions in the GP. Reconcile outstanding corporate card statements, prepare monthly Concur Expense reports, help desk support to employees and maintain the Concur Expense setup.
Coordinate with Operations and branch offices to resolve invoice discrepancies, follow up on receiving issues, purchase order variances, and Received-Not-Invoiced (RNI) items to ensure accurate AP aging.
Provide GL codes to Operation department for all non-inventory purchase orders.
Review freight bills by sales order numbers to ensure chargeback to customers.
Perform weekly check run for checks, ACH, wire, and online payments.
Respond to vendor inquiries, reconcile vendor statements, analyze vendor payment activity, and resolve outstanding invoices in a timely manner.
Review Payables Transaction reports to ensure accuracy in GL coding and support management request of expense analysis as needed.
Maintain all Accounts Payable related documents (Paid invoices document, AP aging, Received not Invoices, etc.) in files.
Maintain Fixed Assets worksheet with addition/deletion/transfer and custodians’ details, and depreciation worksheet by cost center monthly.
Prepare accounts reconciliation to the General Ledger, including Journal entries, Japan invoice reconciliation, prepaid accounts, Due from employee, AP clearing, prepaid RSNA/Exhibits, Inter‑Company transactions of related parties and other AP related accounts.
Prepare month‑end, quarter‑end, and year‑end closing support documents and reporting.
Collect freight bill statements and inventory vendors statements for month‑end A/P accruals review.
Collection against employees on personal use on corporate credit cards, etc.
Prepare monthly Travel reports by departments—service, application, Texas‑Service, IL‑Service.
Prepare annual IRS 1099‑Misc reporting documents.
Organize the AP operations and documents to comply with the US GAAP, ASC professional standards and the company policies.
Perform AP vendor setup and maintain (change and deactivate) the vendor master accounts per company policies and procedures.
Work with internal and external auditors to provide requested audit documents during review and audits to ensure full cooperation.
Ensure work area is tidy and safe.
All other duties as assigned or required by SMS Management.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience
AA degree in Business Administration or Accounting is preferred.
A minimum of 5 years’ experience in Accounts Payable or related work experience.
Intermediate Microsoft Excel skills are must.
Skills and Abilities
General knowledge of accounting and US GAAP.
Understanding of the general ledger accounts and how they relate to invoices.
Strong problem‑solving skills.
Detail‑oriented.
Must be able to meet deadlines.
Effectively manages multiple tasks at once and can solve problems in an efficient manner.
Requires minimal supervision and guidance in carrying out daily duties.
Language Skills English skills. Ability to write routine reports and correspondence. Ability to speak effectively with employees of organization.
Mathematical Skills Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Reasoning Ability Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Work Environment Work in the office at 100%.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Pay range commensurate with work experience and education: $30.00–$35.00 hour.
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Responsibilities
Ensures timely and accurate processing of Accounts Payable for payment, including cash in advance, invoice/expense reports, freight bills, RTV/credit memos, Debit Memos.
Process and maintain SAP Concur Expense reports and payments and record the transactions in the GP. Reconcile outstanding corporate card statements, prepare monthly Concur Expense reports, help desk support to employees and maintain the Concur Expense setup.
Coordinate with Operations and branch offices to resolve invoice discrepancies, follow up on receiving issues, purchase order variances, and Received-Not-Invoiced (RNI) items to ensure accurate AP aging.
Provide GL codes to Operation department for all non-inventory purchase orders.
Review freight bills by sales order numbers to ensure chargeback to customers.
Perform weekly check run for checks, ACH, wire, and online payments.
Respond to vendor inquiries, reconcile vendor statements, analyze vendor payment activity, and resolve outstanding invoices in a timely manner.
Review Payables Transaction reports to ensure accuracy in GL coding and support management request of expense analysis as needed.
Maintain all Accounts Payable related documents (Paid invoices document, AP aging, Received not Invoices, etc.) in files.
Maintain Fixed Assets worksheet with addition/deletion/transfer and custodians’ details, and depreciation worksheet by cost center monthly.
Prepare accounts reconciliation to the General Ledger, including Journal entries, Japan invoice reconciliation, prepaid accounts, Due from employee, AP clearing, prepaid RSNA/Exhibits, Inter‑Company transactions of related parties and other AP related accounts.
Prepare month‑end, quarter‑end, and year‑end closing support documents and reporting.
Collect freight bill statements and inventory vendors statements for month‑end A/P accruals review.
Collection against employees on personal use on corporate credit cards, etc.
Prepare monthly Travel reports by departments—service, application, Texas‑Service, IL‑Service.
Prepare annual IRS 1099‑Misc reporting documents.
Organize the AP operations and documents to comply with the US GAAP, ASC professional standards and the company policies.
Perform AP vendor setup and maintain (change and deactivate) the vendor master accounts per company policies and procedures.
Work with internal and external auditors to provide requested audit documents during review and audits to ensure full cooperation.
Ensure work area is tidy and safe.
All other duties as assigned or required by SMS Management.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience
AA degree in Business Administration or Accounting is preferred.
A minimum of 5 years’ experience in Accounts Payable or related work experience.
Intermediate Microsoft Excel skills are must.
Skills and Abilities
General knowledge of accounting and US GAAP.
Understanding of the general ledger accounts and how they relate to invoices.
Strong problem‑solving skills.
Detail‑oriented.
Must be able to meet deadlines.
Effectively manages multiple tasks at once and can solve problems in an efficient manner.
Requires minimal supervision and guidance in carrying out daily duties.
Language Skills English skills. Ability to write routine reports and correspondence. Ability to speak effectively with employees of organization.
Mathematical Skills Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Reasoning Ability Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Work Environment Work in the office at 100%.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Pay range commensurate with work experience and education: $30.00–$35.00 hour.
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