Aston Carter
Billing Specialist – Aston Carter
We are seeking a skilled and detail-oriented Billing Specialist to join our team. The ideal candidate will have a strong background in Accounts Receivable and Contract Billing, particularly within the construction or related industries. This role involves preparing and processing contract billing for projects, ensuring compliance with contract terms, and maintaining accurate accounts receivable records.
Responsibilities
Prepare and process contract billing for projects.
Prepare billing using Schedule of Values (SOV) and AIA G702/G703 applications for payment.
Create and maintain billing schedules, milestones, and project‑specific invoicing structures.
Coordinate with project managers to confirm work‑in‑place and percentage complete for accurate monthly billing.
Generate time and materials invoices, fixed‑price billings, and retainage tracking.
Maintain accurate AR records, including reconciliations and aging reports.
Follow up on outstanding invoices and maintain communication with clients to resolve billing or payment issues.
Track and process lien waivers, compliance documents, and other billing requirements.
Assist with monthly close processes related to accounts receivable and project billing.
Ensure compliance with contract terms, insurance requirements, and project‑specific documentation.
Work closely with internal teams to streamline billing and collections processes.
Lead and develop a team of three AR specialists, providing guidance and support.
Essential Skills
2+ years of experience in Accounts Receivable and Contract Billing, with a strong background in SOV billing and AIA formats.
Industry experience in HVAC, construction, mechanical or general contracting.
Proficiency in accounting/project management software such as Sage, Viewpoint, QuickBooks, Procore, or similar.
Excellent organizational skills, attention to detail, and ability to manage multiple deadlines.
Self‑starter with the ability to work independently in a fast‑paced environment.
Additional Skills & Qualifications
Experience with reconciliations preferred.
Basic Excel skills required, with pivot tables and VLOOKUPs preferred.
Experience is valued over a degree, though a background in AR/Billing Specialist focused on Contract/Project Billing is beneficial.
Work Environment This position is onsite with hours from 8 AM to 5 PM, offering some flexibility. The team consists of two billers and one person dedicated to contract and internal collections, alongside one full‑time AP person. The work environment is fast‑paced, and you will report to the Contract Billing and Service Billing team lead.
Job Type & Location Contract position based out of Anaheim, CA. Seniority level: Entry level Employment type: Contract
Pay and Benefits The pay range for this position is $33.00 – $38.00 per hour. Benefits are subject to change and may be contingent on eligibility. If eligible, the temporary role may include:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline This position is anticipated to close on Dec 30, 2025.
About Aston Carter Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500 and is proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Equal Opportunity Employer The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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Responsibilities
Prepare and process contract billing for projects.
Prepare billing using Schedule of Values (SOV) and AIA G702/G703 applications for payment.
Create and maintain billing schedules, milestones, and project‑specific invoicing structures.
Coordinate with project managers to confirm work‑in‑place and percentage complete for accurate monthly billing.
Generate time and materials invoices, fixed‑price billings, and retainage tracking.
Maintain accurate AR records, including reconciliations and aging reports.
Follow up on outstanding invoices and maintain communication with clients to resolve billing or payment issues.
Track and process lien waivers, compliance documents, and other billing requirements.
Assist with monthly close processes related to accounts receivable and project billing.
Ensure compliance with contract terms, insurance requirements, and project‑specific documentation.
Work closely with internal teams to streamline billing and collections processes.
Lead and develop a team of three AR specialists, providing guidance and support.
Essential Skills
2+ years of experience in Accounts Receivable and Contract Billing, with a strong background in SOV billing and AIA formats.
Industry experience in HVAC, construction, mechanical or general contracting.
Proficiency in accounting/project management software such as Sage, Viewpoint, QuickBooks, Procore, or similar.
Excellent organizational skills, attention to detail, and ability to manage multiple deadlines.
Self‑starter with the ability to work independently in a fast‑paced environment.
Additional Skills & Qualifications
Experience with reconciliations preferred.
Basic Excel skills required, with pivot tables and VLOOKUPs preferred.
Experience is valued over a degree, though a background in AR/Billing Specialist focused on Contract/Project Billing is beneficial.
Work Environment This position is onsite with hours from 8 AM to 5 PM, offering some flexibility. The team consists of two billers and one person dedicated to contract and internal collections, alongside one full‑time AP person. The work environment is fast‑paced, and you will report to the Contract Billing and Service Billing team lead.
Job Type & Location Contract position based out of Anaheim, CA. Seniority level: Entry level Employment type: Contract
Pay and Benefits The pay range for this position is $33.00 – $38.00 per hour. Benefits are subject to change and may be contingent on eligibility. If eligible, the temporary role may include:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline This position is anticipated to close on Dec 30, 2025.
About Aston Carter Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500 and is proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Equal Opportunity Employer The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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