ShipERP
Payroll Specialist
ShipERP is a leading multi‑carrier shipping software provider dedicated to fostering digital supply chain transformation. This role will contribute to driving process efficiency and compliance across the payroll function.
Responsibilities
Process full‑cycle payroll on a semi‑monthly schedule, ensuring accurate calculation of wages, overtime, bonuses, commissions, and deductions.
Maintain payroll records, timesheets, and supporting documentation; review payroll reports for accuracy and resolve discrepancies prior to submission.
Respond to employee payroll questions promptly and professionally.
Ensure compliance with federal, state, and local payroll laws and regulations.
Administer payroll‑related aspects of the company’s 401(k) plan, including employee contribution setup, employer match calculations, and timely remittance of contributions.
Coordinate with benefit providers and third‑party administrators, and support audits, testing, and reporting related to retirement plans.
Prepare and post payroll journal entries; reconcile payroll accounts, taxes, benefits, and accruals; support month‑end and year‑end close processes.
Assist with payroll tax filings, W‑2s, and other required reporting.
Document payroll processes, maintain internal controls, and support internal and external audits.
Identify opportunities to improve payroll accuracy, efficiency, and reporting, while ensuring confidentiality and proper handling of sensitive employee data.
Other duties as assigned.
Required Qualifications
3+ years of payroll processing experience.
Strong understanding of payroll laws, tax regulations, and compliance.
Experience with payroll systems (e.g., ADP, Paychex, Paylocity or similar).
Experience supporting 401(k) contributions and payroll‑related benefits.
Basic understanding of general ledger accounting and payroll journal entries.
High attention to detail and strong organizational skills.
Ability to handle sensitive information with discretion and confidentiality.
Preferred Qualifications
Experience in a multi‑state or multi‑entity payroll environment.
Prior experience working closely with HR and Finance teams.
Familiarity with month‑end close processes.
CPP (Certified Payroll Professional) or FPC certification a plus.
Experience in a remote or global company environment.
Key Skills & Competencies
Payroll accuracy and compliance.
Strong analytical and reconciliation skills.
Time management and prioritization.
Clear written and verbal communication.
Problem‑solving and process improvement mindset.
Collaborative, service‑oriented approach.
Additional Information Location: Irvine, CA
Salary: $70,304.00 - $85,000.00
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Human Resources; Industries: Software Development
EEO Statement ShipERP is proud to be an equal‑opportunity workplace. All qualified applicants will receive consideration for employment without regard to race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or other protected category.
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Responsibilities
Process full‑cycle payroll on a semi‑monthly schedule, ensuring accurate calculation of wages, overtime, bonuses, commissions, and deductions.
Maintain payroll records, timesheets, and supporting documentation; review payroll reports for accuracy and resolve discrepancies prior to submission.
Respond to employee payroll questions promptly and professionally.
Ensure compliance with federal, state, and local payroll laws and regulations.
Administer payroll‑related aspects of the company’s 401(k) plan, including employee contribution setup, employer match calculations, and timely remittance of contributions.
Coordinate with benefit providers and third‑party administrators, and support audits, testing, and reporting related to retirement plans.
Prepare and post payroll journal entries; reconcile payroll accounts, taxes, benefits, and accruals; support month‑end and year‑end close processes.
Assist with payroll tax filings, W‑2s, and other required reporting.
Document payroll processes, maintain internal controls, and support internal and external audits.
Identify opportunities to improve payroll accuracy, efficiency, and reporting, while ensuring confidentiality and proper handling of sensitive employee data.
Other duties as assigned.
Required Qualifications
3+ years of payroll processing experience.
Strong understanding of payroll laws, tax regulations, and compliance.
Experience with payroll systems (e.g., ADP, Paychex, Paylocity or similar).
Experience supporting 401(k) contributions and payroll‑related benefits.
Basic understanding of general ledger accounting and payroll journal entries.
High attention to detail and strong organizational skills.
Ability to handle sensitive information with discretion and confidentiality.
Preferred Qualifications
Experience in a multi‑state or multi‑entity payroll environment.
Prior experience working closely with HR and Finance teams.
Familiarity with month‑end close processes.
CPP (Certified Payroll Professional) or FPC certification a plus.
Experience in a remote or global company environment.
Key Skills & Competencies
Payroll accuracy and compliance.
Strong analytical and reconciliation skills.
Time management and prioritization.
Clear written and verbal communication.
Problem‑solving and process improvement mindset.
Collaborative, service‑oriented approach.
Additional Information Location: Irvine, CA
Salary: $70,304.00 - $85,000.00
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Human Resources; Industries: Software Development
EEO Statement ShipERP is proud to be an equal‑opportunity workplace. All qualified applicants will receive consideration for employment without regard to race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or other protected category.
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