South Shore Stars
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Position Summary The Advancement Services Manager provides critical support for the Stars’ advancement team. This role manages the systems, data, processes, and logistical functions that drive fundraising, grants, donor engagement, volunteer events, and major organizational initiatives. The Manager ensures accuracy, efficiency, and consistency across all advancement activities, strengthening Stars’ capacity to secure funding and maintain strong donor relationships.
Key Responsibilities Donor Systems & Data Management
Manage DonorPerfect data integrity, reporting, database hygiene, and dashboard development.
Ensure gift entry and acknowledgment processes to ensure timely and accurate stewardship.
Maintain donor records, contact information, pledge tracking, and segmentation lists.
Conduct regular data audits and produce reports for the Advancement Director, board committees, finance, and funders.
Partner with finance to reconcile revenue and ensure proper coding for all contributions.
Grant Support & Reporting Coordination
Maintain the grants calendar, internal deadlines, and submission schedule.
Prepare standard attachments, program data, organizational materials, and required documents.
Pull data and coordinate outcome information needed for funder reporting.
Event Logistics
Manage logistics for Stars signature events.
Coordinate registration systems, guest lists, sponsorship fulfillment, seating, and event-day procedures.
Track auction and raffle items, donations, marketing materials, and event-related inventory.
Support post-event reconciliation, donor follow-up lists, and reporting.
Volunteer Day Coordination
Serve as the primary coordinator for corporate and community volunteer days.
Manage schedules, supply needs, site assignments, and communication with volunteer partners and other departments including facilities.
Track volunteer attendance and compile impact metrics for reporting and stewardship.
Advancement Operations & Workflow
Develop and refine internal processes for grants, donor relations, events, communications, and department-wide workflows.
Coordinate cross-department tasks with Finance, Program Directors, Facilities, and the Stars School leadership team.
Support onboarding and coordination of external vendors, consultants, and interns.
Provide high-level administrative and operational support to the Director, ensuring alignment across all advancement initiatives.
Other duties reasonably related to the position and Stars’ mission, as assigned.
Qualifications
Bachelor’s degree in related field preferred.
3 years of experience in advancement services, fundraising operations, nonprofit administration, or a related field. 5+ years preferred.
Experience with a fundraising CRM; DonorPerfect preferred.
Strong organizational, analytical, and project management skills.
Ability to manage multiple complex timelines with accuracy and follow-through.
Excellent written and verbal communication skills.
Comfort working in a fast-paced environment with multiple priorities.
Proficiency in Microsoft Office, Google Workspace, and project management software.
About South Shore Stars South Shore Stars provides high-quality early education, youth development, family support programs, and specialized instruction for students with language-based learning differences through the Stars School & Learning Center. Stars serves children and families across Weymouth, Quincy, and Randolph and supports more than 1,300 children annually.
Equal Opportunity Employer South Shore Stars is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
All employment is decided based on qualifications, merit, and agency need.
Mission South Shore Stars provides comprehensive early education and youth development programs that enhance the optimal growth of children from economically and culturally diverse families, using a family support approach in collaboration with schools and other service providers.
Four core goals form the foundation of our work:
Enable parents to work.
Help each child reach their full development potential.
Facilitate positive youth development.
Improve academic achievement for students at risk of academic failure.
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Get AI-powered advice on this job and more exclusive features.
Be where your experience will matter: non-profit excellence in education, enrichment and family support!
Position Summary The Advancement Services Manager provides critical support for the Stars’ advancement team. This role manages the systems, data, processes, and logistical functions that drive fundraising, grants, donor engagement, volunteer events, and major organizational initiatives. The Manager ensures accuracy, efficiency, and consistency across all advancement activities, strengthening Stars’ capacity to secure funding and maintain strong donor relationships.
Key Responsibilities Donor Systems & Data Management
Manage DonorPerfect data integrity, reporting, database hygiene, and dashboard development.
Ensure gift entry and acknowledgment processes to ensure timely and accurate stewardship.
Maintain donor records, contact information, pledge tracking, and segmentation lists.
Conduct regular data audits and produce reports for the Advancement Director, board committees, finance, and funders.
Partner with finance to reconcile revenue and ensure proper coding for all contributions.
Grant Support & Reporting Coordination
Maintain the grants calendar, internal deadlines, and submission schedule.
Prepare standard attachments, program data, organizational materials, and required documents.
Pull data and coordinate outcome information needed for funder reporting.
Event Logistics
Manage logistics for Stars signature events.
Coordinate registration systems, guest lists, sponsorship fulfillment, seating, and event-day procedures.
Track auction and raffle items, donations, marketing materials, and event-related inventory.
Support post-event reconciliation, donor follow-up lists, and reporting.
Volunteer Day Coordination
Serve as the primary coordinator for corporate and community volunteer days.
Manage schedules, supply needs, site assignments, and communication with volunteer partners and other departments including facilities.
Track volunteer attendance and compile impact metrics for reporting and stewardship.
Advancement Operations & Workflow
Develop and refine internal processes for grants, donor relations, events, communications, and department-wide workflows.
Coordinate cross-department tasks with Finance, Program Directors, Facilities, and the Stars School leadership team.
Support onboarding and coordination of external vendors, consultants, and interns.
Provide high-level administrative and operational support to the Director, ensuring alignment across all advancement initiatives.
Other duties reasonably related to the position and Stars’ mission, as assigned.
Qualifications
Bachelor’s degree in related field preferred.
3 years of experience in advancement services, fundraising operations, nonprofit administration, or a related field. 5+ years preferred.
Experience with a fundraising CRM; DonorPerfect preferred.
Strong organizational, analytical, and project management skills.
Ability to manage multiple complex timelines with accuracy and follow-through.
Excellent written and verbal communication skills.
Comfort working in a fast-paced environment with multiple priorities.
Proficiency in Microsoft Office, Google Workspace, and project management software.
About South Shore Stars South Shore Stars provides high-quality early education, youth development, family support programs, and specialized instruction for students with language-based learning differences through the Stars School & Learning Center. Stars serves children and families across Weymouth, Quincy, and Randolph and supports more than 1,300 children annually.
Equal Opportunity Employer South Shore Stars is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
All employment is decided based on qualifications, merit, and agency need.
Mission South Shore Stars provides comprehensive early education and youth development programs that enhance the optimal growth of children from economically and culturally diverse families, using a family support approach in collaboration with schools and other service providers.
Four core goals form the foundation of our work:
Enable parents to work.
Help each child reach their full development potential.
Facilitate positive youth development.
Improve academic achievement for students at risk of academic failure.
#J-18808-Ljbffr