HOLT Renewables
Business Operations Administrator I- HOLT Renewables
HOLT Renewables, Austin, Texas, us, 78716
Business Operations Administrator I - HOLT Renewables
Join to apply for the
Business Operations Administrator I - HOLT Renewables
role at
HOLT Renewables
2 days ago Be among the first 25 applicants
Join to apply for the
Business Operations Administrator I - HOLT Renewables
role at
HOLT Renewables
The Business Operations Administrator is responsible for entry‑level business administration processes, reporting, and accurate record keeping in assigned areas.
Entry‑level position – Generally has up to three years of experience and/or demonstrated job‑relevant knowledge/skills. Relies on instructions and pre‑established guidelines to perform the functions of the job; works under immediate supervision.
The incumbent in this position is expected to model the following practices daily:
Demonstrate alignment with the company's mission and core business values; foster harmony with Holt’s Values Based Leadership (VBL) tools, models, and processes
Collaborate with key internal/external resources and project managers
Participate in ongoing self‑development and training
Essential Functions
Model, promote, reinforce, and reward the consistent use of Holt’s VBL tools, models, and processes to ensure alignment with our Vision, Values, and Mission
Work safely always, and adhere to all applicable safety policies; comply with all company policies, procedures, and standards
Develop high‑quality, compelling and technically accurate “Request for Proposal” (RFP) deliverables using templates and customized content compiled from subject matter experts (SMEs)
Manage and expedite RFP pricing and technical input from SMEs
Create supplementary documentation required in the RFP (resumes, tables, PowerPoints, graphics, etc.)
Ensure compliance, budget, and technical requirements meet RFP requirements
Assist with reviewing/tracking/maintaining accurate status, deadlines, and key procurement details for RFPs
Review and process invoices from vendors and subcontractors
Prepare and process vendor payments
Track and review status of vendor invoices; coordinate with project managers to ensure prompt payment and confirm project progress
Enter data from project subcontracts and subcontractor change orders in the construction accounting system
Maintain organized record‑keeping procedures as determined by Operations Manager
Review tax rates, material quantities/pricing on purchase orders and communicate discrepancies with Operations Manager and/or Project Manager
Process new vendors in parallel with Holt CAT Procurement department (review certificates of insurance, W9s, and vendor contract language)
Professionally engage with external stakeholders, clients, vendors, and partners by demonstrating exceptional communication skills
Oversee collection, review, and tracking of certificates of insurance for HOLT Renewables, ensuring coverages, limits, and endorsements meet contractual and owner requirements and remain current for the duration of each project
Assist Operations department with maintaining organized digital records of bonds, insurance certificates, and endorsements in shared systems
Assist Operations department with obtaining and renewing state and local licenses and registrations required for relevant scope of work; monitor renewal calendars so licenses remain active and compliant
Manage and organize office and breakroom inventory daily
Create a warm and welcoming atmosphere in the office; use professional conversation skills with co‑workers, vendors, clients and guests
Organize meals and monitor status of meetings/events; ensure clean and prepared conference rooms or meeting areas
Perform other additional duties as assigned
Knowledge, Skills, and Abilities
Working knowledge in the use of computer programs and systems utilized by Holt Renewables (Acumatica, Microsoft Suite, Bluebeam/Adobe, Smartsheet, SharePoint, Salesforce, etc.)
Strong research, problem‑solving, and investigation skills
Strong math skills to handle complex accounting calculations accurately
Strong time‑management skills
Strong organization skills
Ability to work independently
Strong communication and customer‑service skills, written and verbal
Ability to meet deadlines
Strong ability to spot errors and discrepancies
Strong attention to detail and accuracy
Ability to complete tasks/data entry accurately and on time
Ability to multi‑task in a high‑volume, fast‑paced environment with frequent interruptions
Excellent interpersonal skills to establish working relationships with multiple departments and various levels of the organization
Strong commitment to teamwork and innovation; ability to be proactive, flexible and dynamic
Education and Experience
High school diploma or equivalent required
Bachelor’s degree preferred but not required
Up to three years of applicable experience in marketing, accounting or commercial construction preferred but not required
Supervisory Responsibilities
None
Travel
Up to 5%
Physical Requirements
Extended periods in a stationary position; occasional movement inside the office to access/rearrange office furniture, machinery, file cabinets, etc.
Frequent professional communication with others, providing accurate information
Routine use of office equipment such as computers, printers/scanners, and small tools
Occasional use of ladders to access overhead areas
Occasional handling of materials or equipment weighing up to 15 lbs.
Work Environment
Professional office environment
Fast pace with unscheduled interruptions
Requires a trustworthy and reliable individual due to the sensitive nature of the role and job requirements
Disclaimer Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.
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Business Operations Administrator I - HOLT Renewables
role at
HOLT Renewables
2 days ago Be among the first 25 applicants
Join to apply for the
Business Operations Administrator I - HOLT Renewables
role at
HOLT Renewables
The Business Operations Administrator is responsible for entry‑level business administration processes, reporting, and accurate record keeping in assigned areas.
Entry‑level position – Generally has up to three years of experience and/or demonstrated job‑relevant knowledge/skills. Relies on instructions and pre‑established guidelines to perform the functions of the job; works under immediate supervision.
The incumbent in this position is expected to model the following practices daily:
Demonstrate alignment with the company's mission and core business values; foster harmony with Holt’s Values Based Leadership (VBL) tools, models, and processes
Collaborate with key internal/external resources and project managers
Participate in ongoing self‑development and training
Essential Functions
Model, promote, reinforce, and reward the consistent use of Holt’s VBL tools, models, and processes to ensure alignment with our Vision, Values, and Mission
Work safely always, and adhere to all applicable safety policies; comply with all company policies, procedures, and standards
Develop high‑quality, compelling and technically accurate “Request for Proposal” (RFP) deliverables using templates and customized content compiled from subject matter experts (SMEs)
Manage and expedite RFP pricing and technical input from SMEs
Create supplementary documentation required in the RFP (resumes, tables, PowerPoints, graphics, etc.)
Ensure compliance, budget, and technical requirements meet RFP requirements
Assist with reviewing/tracking/maintaining accurate status, deadlines, and key procurement details for RFPs
Review and process invoices from vendors and subcontractors
Prepare and process vendor payments
Track and review status of vendor invoices; coordinate with project managers to ensure prompt payment and confirm project progress
Enter data from project subcontracts and subcontractor change orders in the construction accounting system
Maintain organized record‑keeping procedures as determined by Operations Manager
Review tax rates, material quantities/pricing on purchase orders and communicate discrepancies with Operations Manager and/or Project Manager
Process new vendors in parallel with Holt CAT Procurement department (review certificates of insurance, W9s, and vendor contract language)
Professionally engage with external stakeholders, clients, vendors, and partners by demonstrating exceptional communication skills
Oversee collection, review, and tracking of certificates of insurance for HOLT Renewables, ensuring coverages, limits, and endorsements meet contractual and owner requirements and remain current for the duration of each project
Assist Operations department with maintaining organized digital records of bonds, insurance certificates, and endorsements in shared systems
Assist Operations department with obtaining and renewing state and local licenses and registrations required for relevant scope of work; monitor renewal calendars so licenses remain active and compliant
Manage and organize office and breakroom inventory daily
Create a warm and welcoming atmosphere in the office; use professional conversation skills with co‑workers, vendors, clients and guests
Organize meals and monitor status of meetings/events; ensure clean and prepared conference rooms or meeting areas
Perform other additional duties as assigned
Knowledge, Skills, and Abilities
Working knowledge in the use of computer programs and systems utilized by Holt Renewables (Acumatica, Microsoft Suite, Bluebeam/Adobe, Smartsheet, SharePoint, Salesforce, etc.)
Strong research, problem‑solving, and investigation skills
Strong math skills to handle complex accounting calculations accurately
Strong time‑management skills
Strong organization skills
Ability to work independently
Strong communication and customer‑service skills, written and verbal
Ability to meet deadlines
Strong ability to spot errors and discrepancies
Strong attention to detail and accuracy
Ability to complete tasks/data entry accurately and on time
Ability to multi‑task in a high‑volume, fast‑paced environment with frequent interruptions
Excellent interpersonal skills to establish working relationships with multiple departments and various levels of the organization
Strong commitment to teamwork and innovation; ability to be proactive, flexible and dynamic
Education and Experience
High school diploma or equivalent required
Bachelor’s degree preferred but not required
Up to three years of applicable experience in marketing, accounting or commercial construction preferred but not required
Supervisory Responsibilities
None
Travel
Up to 5%
Physical Requirements
Extended periods in a stationary position; occasional movement inside the office to access/rearrange office furniture, machinery, file cabinets, etc.
Frequent professional communication with others, providing accurate information
Routine use of office equipment such as computers, printers/scanners, and small tools
Occasional use of ladders to access overhead areas
Occasional handling of materials or equipment weighing up to 15 lbs.
Work Environment
Professional office environment
Fast pace with unscheduled interruptions
Requires a trustworthy and reliable individual due to the sensitive nature of the role and job requirements
Disclaimer Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.
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