YMCA of Metropolitan Fort Worth
Retreats & Events Coordinator - PT (30hrs/wk)
YMCA of Metropolitan Fort Worth, Fort Worth, Texas, United States, 76102
Retreats & Events Coordinator
YMCA of Metropolitan Fort Worth
Fort Worth, TX
We’re looking for an energetic, fun-loving, sometimes silly, passionate, strategic, and mission-driven leader to join our team as a Retreats & Events Coordinator – someone ready to grow the camp’s community impact.
Key Responsibilities
Events and Retreats Sales
Lead the events and retreats sales process from intake to closing.
Conduct engaging camp tours for potential clients.
Handle inquiries and calls from potential customers, coordinating with administrative support.
Build and maintain strong relationships with clients and participants.
Retreat Planning & Logistics
Coordinate all aspects of camp retreats including lodging, meals, and activity schedules.
Coordinate booking camp facilities, outdoor equipment, and supplies.
Develop retreat itineraries that balance structured programming with free time.
Act as the Manager of Duty (MOD) when assigned ensuring smooth operations and memorable experiences (often on weekends).
Participant Experience
Act as the primary point of contact for attendees when needed, ensuring a welcoming and inclusive environment.
Adapt activities to suit diverse age groups and participant needs.
Welcome participants upon their arrival to camp.
Gather and analyze feedback to improve future retreats.
Safety & Risk Management
Ensure compliance with safety protocols and emergency procedures.
Prepare retreat and event contingency plans for weather or unexpected challenges.
Qualifications
Experience in hospitality, event planning and design, camp management, or retreat coordination.
Strong organizational and leadership skills.
Excellent communication and interpersonal abilities.
Ability to thrive in outdoor environments and adapt to changing conditions.
Ability to work weekends.
Work Environment
Combination of office work and outdoor responsibilities.
Evening and weekend work is common depending on retreat schedules.
Mission “To put Christian principles into practice through programs, services and relationships that build a healthy spirit, mind and body for all.”
Areas of Impact
Youth Development: Empowering young people to reach their full potential.
Healthy Living: Improving individual and community well-being.
Social Responsibility: Providing support and inspiring action in our communities.
Our Culture Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.
This job description is not intended to be all inclusive. It is understood that the employee will also perform other reasonable association duties and will be responsible for implementation of the policies, procedures and standards established by the Metropolitan Board, the branch Board of Managers and the Association Leadership. Job descriptions are reviewed periodically and may be revised at the discretion of management. This job description is not a written or implied contract.
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We’re looking for an energetic, fun-loving, sometimes silly, passionate, strategic, and mission-driven leader to join our team as a Retreats & Events Coordinator – someone ready to grow the camp’s community impact.
Key Responsibilities
Events and Retreats Sales
Lead the events and retreats sales process from intake to closing.
Conduct engaging camp tours for potential clients.
Handle inquiries and calls from potential customers, coordinating with administrative support.
Build and maintain strong relationships with clients and participants.
Retreat Planning & Logistics
Coordinate all aspects of camp retreats including lodging, meals, and activity schedules.
Coordinate booking camp facilities, outdoor equipment, and supplies.
Develop retreat itineraries that balance structured programming with free time.
Act as the Manager of Duty (MOD) when assigned ensuring smooth operations and memorable experiences (often on weekends).
Participant Experience
Act as the primary point of contact for attendees when needed, ensuring a welcoming and inclusive environment.
Adapt activities to suit diverse age groups and participant needs.
Welcome participants upon their arrival to camp.
Gather and analyze feedback to improve future retreats.
Safety & Risk Management
Ensure compliance with safety protocols and emergency procedures.
Prepare retreat and event contingency plans for weather or unexpected challenges.
Qualifications
Experience in hospitality, event planning and design, camp management, or retreat coordination.
Strong organizational and leadership skills.
Excellent communication and interpersonal abilities.
Ability to thrive in outdoor environments and adapt to changing conditions.
Ability to work weekends.
Work Environment
Combination of office work and outdoor responsibilities.
Evening and weekend work is common depending on retreat schedules.
Mission “To put Christian principles into practice through programs, services and relationships that build a healthy spirit, mind and body for all.”
Areas of Impact
Youth Development: Empowering young people to reach their full potential.
Healthy Living: Improving individual and community well-being.
Social Responsibility: Providing support and inspiring action in our communities.
Our Culture Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.
This job description is not intended to be all inclusive. It is understood that the employee will also perform other reasonable association duties and will be responsible for implementation of the policies, procedures and standards established by the Metropolitan Board, the branch Board of Managers and the Association Leadership. Job descriptions are reviewed periodically and may be revised at the discretion of management. This job description is not a written or implied contract.
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