Cindy Fox Miller & Associates | KW Upstate Legacy
Real Estate Listing Closing Coordinator
Cindy Fox Miller & Associates | KW Upstate Legacy, Powdersville, South Carolina, United States
We’re looking for a proactive, highly-organized listing coordinator to play a key role on our growing team. You’ll work with sellers throughout their entire listing process, compile listing information and research for comparable properties, assist homeowners with completing contracts, and enter MLS listings in the database. You’ll also arrange cleanings to prepare homes to sell, organize showings, and generate reports to display sales activity. Our ideal candidate can operate with a high level of professionalism and juggle multiple listings efficiently, all while staying focused and helping others with a smile. If you love the idea of stepping into a versatile role and working closely with others, start your application today!
Responsibilities
Gather all listing information including property photos, pre-listing materials, comparative market analysis with online property profiles, and MLS research
Allow real estate agents to sell more homes by managing listings for sellers, from initial contact to executed purchase agreement
Organize the showing schedule and communicate with other agents to understand best practices and how to increase homes sold
Follow up with sellers to complete listing agreements, disclosures, and any other required paperwork needed to send to the office broker for file compliance
Schedule property inspections with customers and vendors to clean and prepare homes to sell fast
Prepare and review all listing paperwork, disclosures, and property information for accuracy and compliance
Create and organize pre-listing materials including CMA data, listing folders, and presentation packets for agents
Coordinate staging, photography, and vendor appointments to ensure homes are market-ready on schedule
Input and maintain listing data in the MLS, Brivity, and other company systems with complete accuracy
Verify that property descriptions, pricing, and features are correct before listings go live
Serve as the main point of contact for sellers, providing clear updates and support throughout the listing process
Communicate with agents, clients, and vendors to confirm appointments, relay feedback, and anticipate needs
Track listing milestones, showings, and feedback to support pricing discussions and performance decisions
Ensure all signed documents, contracts, and updates are uploaded and organized in Dotloop and internal databases
Prepare weekly or monthly reports on listing activity, market updates, and property performance for the team
Coordinate delivery and removal of signs, lockboxes, and keys as needed
Identify opportunities to improve listing systems and workflows to enhance efficiency and client experience
Provide backup support to the administrative team as needed, maintaining a collaborative and flexible team environment
Qualifications
Prior experience in the real estate industry, transaction coordination, titles, or mortgages preferred
Capable of communicating effectively in both writing and in person
College experience preferred but not required to apply
Licensed in real estate or is pursuing a license
Easily navigates basic computer programs and can create clear spreadsheets using Excel
Minimum 2 years of real estate experience
(administrative, licensed assistant, or coordination role preferred)
Real estate license
preferred but not required
; willingness to obtain a license is a plus
Working knowledge of
real estate forms, contracts, and MLS systems
Proficient with
CRM platforms
(Brivity, Dotloop, Command, or similar) and
Google Workspace
(Docs, Sheets, Drive)
Highly organized and dependable , with strong attention to detail and accuracy
Excellent written and verbal communication skills
; able to communicate clearly and professionally with clients and team members
Comfortable
managing shifting priorities
while maintaining poise, focus, and follow-through
Able to
anticipate needs, solve problems quickly , and work effectively both independently and as part of a team
Service-minded and collaborative , with a desire to build a long‑term career within a respected, client‑focused real estate team
Compensation $45,000 - $55,000 yearly DOE plus bonuses
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Responsibilities
Gather all listing information including property photos, pre-listing materials, comparative market analysis with online property profiles, and MLS research
Allow real estate agents to sell more homes by managing listings for sellers, from initial contact to executed purchase agreement
Organize the showing schedule and communicate with other agents to understand best practices and how to increase homes sold
Follow up with sellers to complete listing agreements, disclosures, and any other required paperwork needed to send to the office broker for file compliance
Schedule property inspections with customers and vendors to clean and prepare homes to sell fast
Prepare and review all listing paperwork, disclosures, and property information for accuracy and compliance
Create and organize pre-listing materials including CMA data, listing folders, and presentation packets for agents
Coordinate staging, photography, and vendor appointments to ensure homes are market-ready on schedule
Input and maintain listing data in the MLS, Brivity, and other company systems with complete accuracy
Verify that property descriptions, pricing, and features are correct before listings go live
Serve as the main point of contact for sellers, providing clear updates and support throughout the listing process
Communicate with agents, clients, and vendors to confirm appointments, relay feedback, and anticipate needs
Track listing milestones, showings, and feedback to support pricing discussions and performance decisions
Ensure all signed documents, contracts, and updates are uploaded and organized in Dotloop and internal databases
Prepare weekly or monthly reports on listing activity, market updates, and property performance for the team
Coordinate delivery and removal of signs, lockboxes, and keys as needed
Identify opportunities to improve listing systems and workflows to enhance efficiency and client experience
Provide backup support to the administrative team as needed, maintaining a collaborative and flexible team environment
Qualifications
Prior experience in the real estate industry, transaction coordination, titles, or mortgages preferred
Capable of communicating effectively in both writing and in person
College experience preferred but not required to apply
Licensed in real estate or is pursuing a license
Easily navigates basic computer programs and can create clear spreadsheets using Excel
Minimum 2 years of real estate experience
(administrative, licensed assistant, or coordination role preferred)
Real estate license
preferred but not required
; willingness to obtain a license is a plus
Working knowledge of
real estate forms, contracts, and MLS systems
Proficient with
CRM platforms
(Brivity, Dotloop, Command, or similar) and
Google Workspace
(Docs, Sheets, Drive)
Highly organized and dependable , with strong attention to detail and accuracy
Excellent written and verbal communication skills
; able to communicate clearly and professionally with clients and team members
Comfortable
managing shifting priorities
while maintaining poise, focus, and follow-through
Able to
anticipate needs, solve problems quickly , and work effectively both independently and as part of a team
Service-minded and collaborative , with a desire to build a long‑term career within a respected, client‑focused real estate team
Compensation $45,000 - $55,000 yearly DOE plus bonuses
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