Future Forward Recruiting
Real Estate Assistant
Future Forward Recruiting, Charleston, South Carolina, United States, 29408
The Licensed Real Estate Administrative Assistant plays a critical role in supporting the Broker-in-Charge and sales team by combining day-to-day administrative support with licensed real estate assistance. This person will handle client management, transaction coordination, CRM oversight, light marketing, and field support, while also being eligible for bonus compensation when leads convert into closed deals. This position is ideal for a licensed real estate professional who enjoys structure, follow-through, and operations. This position is also a developmental role, offering a clear pathway for the right candidate to potentially transition into a full-time Licensed Agent role with Real Estate House International, based on performance and business needs.
Responsibilities
Licensed Transaction & Listing Support
Prepare offers, addenda, and listing documents; manage MLS entry, disclosures, and compliance
Support listing launch activities: photography, lockboxes, staging coordination, signage
Schedule and confirm showings, inspections, walkthroughs, and appraisals
Provide licensed support for open houses, showings, and client appointments (with direction from Broker)
Attend closings or walkthroughs on behalf of the agent when needed
Client & Lead Management
Enter, tag, and manage contacts in the CRM system; set up drip campaigns and reminders
Follow up with new leads and referrals to set appointments or gather more information
Coordinate client touches (birthday/holiday cards, closing gifts, testimonials)
Manage new construction follow-up emails and warranty reminders
Assist with client relocation guides and personalized welcome materials
Monitor lead conversions and submit for bonus tracking when leads close
General Administrative Support
Answer and return phone calls professionally; manage voicemail and email inboxes
Schedule meetings, inspections, showings, and appointments for the Broker and clients
Keep digital files organized for listings and transactions; ensure compliance documentation is complete
Maintain checklists, systems, and templates for listing lifecycle, closings, and agent onboarding
Marketing & Social Media Coordination
Support the marketing company with verifying post schedules, content requests, and branding accuracy
Upload listing and client videos to YouTube; share content when needed
Manage client surveys, reviews, and testimonials for post-sale marketing use
Track referral partners and assist in light outreach efforts for inbound/outbound agent connections
Event & Field Support (Local)
Assist with setup/breakdown of client appreciation events, marketing pop-ups, or training sessions
Deliver signs, lockboxes, gifts, and print materials as needed for listings or closings
Provide occasional support for home prep, final walk-throughs, or listing refreshes
Qualifications
Active South Carolina Real Estate License (REQUIRED)
1–3 years of experience in real estate operations, sales support, or transaction coordination
Strong understanding of real estate contracts, timelines, and listing-to-close processes
Excellent organizational and communication skills
Comfortable using CRM platforms, MLS, Google Workspace, Canva, and social media tools
Able to work independently and anticipate business needs
Compensation $25 hourly
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Responsibilities
Licensed Transaction & Listing Support
Prepare offers, addenda, and listing documents; manage MLS entry, disclosures, and compliance
Support listing launch activities: photography, lockboxes, staging coordination, signage
Schedule and confirm showings, inspections, walkthroughs, and appraisals
Provide licensed support for open houses, showings, and client appointments (with direction from Broker)
Attend closings or walkthroughs on behalf of the agent when needed
Client & Lead Management
Enter, tag, and manage contacts in the CRM system; set up drip campaigns and reminders
Follow up with new leads and referrals to set appointments or gather more information
Coordinate client touches (birthday/holiday cards, closing gifts, testimonials)
Manage new construction follow-up emails and warranty reminders
Assist with client relocation guides and personalized welcome materials
Monitor lead conversions and submit for bonus tracking when leads close
General Administrative Support
Answer and return phone calls professionally; manage voicemail and email inboxes
Schedule meetings, inspections, showings, and appointments for the Broker and clients
Keep digital files organized for listings and transactions; ensure compliance documentation is complete
Maintain checklists, systems, and templates for listing lifecycle, closings, and agent onboarding
Marketing & Social Media Coordination
Support the marketing company with verifying post schedules, content requests, and branding accuracy
Upload listing and client videos to YouTube; share content when needed
Manage client surveys, reviews, and testimonials for post-sale marketing use
Track referral partners and assist in light outreach efforts for inbound/outbound agent connections
Event & Field Support (Local)
Assist with setup/breakdown of client appreciation events, marketing pop-ups, or training sessions
Deliver signs, lockboxes, gifts, and print materials as needed for listings or closings
Provide occasional support for home prep, final walk-throughs, or listing refreshes
Qualifications
Active South Carolina Real Estate License (REQUIRED)
1–3 years of experience in real estate operations, sales support, or transaction coordination
Strong understanding of real estate contracts, timelines, and listing-to-close processes
Excellent organizational and communication skills
Comfortable using CRM platforms, MLS, Google Workspace, Canva, and social media tools
Able to work independently and anticipate business needs
Compensation $25 hourly
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