Cornell University
Grants and Contracts Coordinator - Biomedical and Translational Sciences
Cornell University, Northeast Ithaca, New York, United States
The Cornell University Department of Biomedical and Translational Sciences (being established in February 2026 as a merge of the Departments of Biomedical Sciences and Molecular Medicine) is seeking a skilled research administration professional to support its dynamic and highly collaborative research enterprise. This role provides comprehensive pre- and post-award grants and contracts support, working closely with faculty, research staff, and central offices to ensure accurate, timely, and compliant submissions. You will serve as a trusted advisor to investigators by identifying funding opportunities, interpreting sponsor guidelines, and developing complex budgets and application materials. Acting as a key liaison across the department, college, university, and external partners, you will help move research ideas from concept through award management. This position is well suited for a highly organized, detail-oriented professional who thrives in a fast-paced environment with multiple deadlines. If you enjoy collaboration, problem-solving, and supporting impactful biomedical research, this role offers a meaningful opportunity at Cornell University.
The job responsibilities include, but are not limited to: Grant Submissions/Pre-Award Support:
Provide high-level pre-award grant and contract support, including proposal development, budget and justification preparation, sponsor-specific forms, and submission management
Maintain a broad understanding of departmental research priorities, faculty projects, and sponsor requirements; identify and communicate relevant funding opportunities
Independently ensure proposal compliance with sponsor, college, and university policies, monitoring deadlines and requirements through final submission
Serve as a primary liaison with PIs, department leadership, College Research Office, Office of Sponsored Programs, internal grant partners, and external collaborators
Coordinate and guide grant preparation activities within the department, providing direction to other grants and contracts preparers and balancing workload as needed
Act as the department’s subject‑matter expert for pre‑award processes, addressing questions, resolving issues, and advising stakeholders throughout the proposal lifecycle
Communicate grant activity and unique considerations to financial and administrative teams to support seamless transitions post‑award
Post-Award Support:
NFA preparation, database maintenance (e.g., critical grant tracking details), grant/contract progress reports, RPPRs, compliance verification (animal/human subject protocols), Just In Time submissions.
Foresee and explore potential issues or problems, advise/recommend faculty and carry out solutions.
Work in coordination with the BMS Financial Specialists, BMS Administrator, College Account Service Center (ASC), Office of Sponsored Programs (OSP), and Sponsored Financial Services (SFS).
Required Qualifications
Associate’s Degree in accounting, business administration, or related field with four to six years of related sponsored programs experience, administrative/financial experience or equivalent combination of education and experience.
Strong organizational, analytical, and problem‑solving skills with exceptional attention to detail and accuracy
Ability to manage multiple priorities and applications simultaneously, meet tight deadlines, and follow through on complex tasks
Excellent written, oral, and interpersonal communication skills, with a strong customer service mindset
Proven ability to work independently and collaboratively across cross‑functional teams, using sound judgment to elevate issues when appropriate
Demonstrated discretion and professionalism in handling sensitive and confidential information
Proficiency with Microsoft Office and related software tools to manage information, analyze data, and produce reports
Commitment to continuous learning and to modeling values that support inclusion, belonging, wellbeing, and equitable working relationships
Preferred Qualifications
Knowledge of federal, state, non‑profits, foundations and industry sponsors.
Understanding of applicable government regulations (Uniform Guidelines) and university policies.
Proven experience with grant and contract preparation, submission and administration preferred.
Working knowledge of NIH eRACommons for grant preparation.
Experience in an academic environment.
Knowledge of Cornell University policies and procedures preferred, as well as experience with a variety of Cornell University systems, including RASS, Workday, KFS and OBIEE Dashboards.
Important Details about the Position
This is a hybrid position located in Ithaca, NY.
We are unable to provide Visa sponsorship, now or in the future, for this position.
Relocation assistance will not be provided for this position.
While the regular business hours are 8:00 am to 5:00 pm, the specific schedule may change to meet the needs of the business, requiring employees to work early mornings, evenings, weekends and University holidays and scheduled breaks.
The Following Documents are Required to be Submitted with your Application
Resume
Cover Letter
What We Offer Great benefits! Cornell receives national recognition as an award‑winning workplace for our health, wellbeing, and sustainability.
3 weeks of paid vacation
13 additional holiday days with 2 additional floating holidays to be used at your discretion
An award‑winning employer provided benefits program
Comprehensive health care options
Access to wellness programs
Employee discounts with local and national retail brands
Generous retirement contributions
Impressive educational benefits include tuition‑free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children’s Tuition Assistance program
Follow this link for more information: https://hr.cornell.edu/understand-your-benefits
Employees are expected to meet all of the Cornell University Staff Skills for Success, which are essential for individual and organizational success.
Questions? Gabriel Gonzalez - gag95@cornell.edu
University Job Title:
Research Administration Coordinator
Job Family:
Administration
Level:
E
Pay Rate Type:
Hourly
Pay Range:
$30.02 - $34.88
Remote Option Availability:
Hybrid
Company:
Contract College
Contact Name:
Gabriel Gonzalez
Contact Email:
gag95@cornell.edu
Job Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline
To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.
Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.
Current Employees:
If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.
Online Submission Guidelines :
Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.
Employment Assistance:
For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.
If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at accommodations@cornell.edu.
Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.
Notice to Applicants:
Please read the required Notice to Applicants statement by clicking here.
EEO Statement:
Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world‑class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. Wehire based on merit, andencourage people from historically underrepresented and/or marginalized identities to apply.Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
#J-18808-Ljbffr
The job responsibilities include, but are not limited to: Grant Submissions/Pre-Award Support:
Provide high-level pre-award grant and contract support, including proposal development, budget and justification preparation, sponsor-specific forms, and submission management
Maintain a broad understanding of departmental research priorities, faculty projects, and sponsor requirements; identify and communicate relevant funding opportunities
Independently ensure proposal compliance with sponsor, college, and university policies, monitoring deadlines and requirements through final submission
Serve as a primary liaison with PIs, department leadership, College Research Office, Office of Sponsored Programs, internal grant partners, and external collaborators
Coordinate and guide grant preparation activities within the department, providing direction to other grants and contracts preparers and balancing workload as needed
Act as the department’s subject‑matter expert for pre‑award processes, addressing questions, resolving issues, and advising stakeholders throughout the proposal lifecycle
Communicate grant activity and unique considerations to financial and administrative teams to support seamless transitions post‑award
Post-Award Support:
NFA preparation, database maintenance (e.g., critical grant tracking details), grant/contract progress reports, RPPRs, compliance verification (animal/human subject protocols), Just In Time submissions.
Foresee and explore potential issues or problems, advise/recommend faculty and carry out solutions.
Work in coordination with the BMS Financial Specialists, BMS Administrator, College Account Service Center (ASC), Office of Sponsored Programs (OSP), and Sponsored Financial Services (SFS).
Required Qualifications
Associate’s Degree in accounting, business administration, or related field with four to six years of related sponsored programs experience, administrative/financial experience or equivalent combination of education and experience.
Strong organizational, analytical, and problem‑solving skills with exceptional attention to detail and accuracy
Ability to manage multiple priorities and applications simultaneously, meet tight deadlines, and follow through on complex tasks
Excellent written, oral, and interpersonal communication skills, with a strong customer service mindset
Proven ability to work independently and collaboratively across cross‑functional teams, using sound judgment to elevate issues when appropriate
Demonstrated discretion and professionalism in handling sensitive and confidential information
Proficiency with Microsoft Office and related software tools to manage information, analyze data, and produce reports
Commitment to continuous learning and to modeling values that support inclusion, belonging, wellbeing, and equitable working relationships
Preferred Qualifications
Knowledge of federal, state, non‑profits, foundations and industry sponsors.
Understanding of applicable government regulations (Uniform Guidelines) and university policies.
Proven experience with grant and contract preparation, submission and administration preferred.
Working knowledge of NIH eRACommons for grant preparation.
Experience in an academic environment.
Knowledge of Cornell University policies and procedures preferred, as well as experience with a variety of Cornell University systems, including RASS, Workday, KFS and OBIEE Dashboards.
Important Details about the Position
This is a hybrid position located in Ithaca, NY.
We are unable to provide Visa sponsorship, now or in the future, for this position.
Relocation assistance will not be provided for this position.
While the regular business hours are 8:00 am to 5:00 pm, the specific schedule may change to meet the needs of the business, requiring employees to work early mornings, evenings, weekends and University holidays and scheduled breaks.
The Following Documents are Required to be Submitted with your Application
Resume
Cover Letter
What We Offer Great benefits! Cornell receives national recognition as an award‑winning workplace for our health, wellbeing, and sustainability.
3 weeks of paid vacation
13 additional holiday days with 2 additional floating holidays to be used at your discretion
An award‑winning employer provided benefits program
Comprehensive health care options
Access to wellness programs
Employee discounts with local and national retail brands
Generous retirement contributions
Impressive educational benefits include tuition‑free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children’s Tuition Assistance program
Follow this link for more information: https://hr.cornell.edu/understand-your-benefits
Employees are expected to meet all of the Cornell University Staff Skills for Success, which are essential for individual and organizational success.
Questions? Gabriel Gonzalez - gag95@cornell.edu
University Job Title:
Research Administration Coordinator
Job Family:
Administration
Level:
E
Pay Rate Type:
Hourly
Pay Range:
$30.02 - $34.88
Remote Option Availability:
Hybrid
Company:
Contract College
Contact Name:
Gabriel Gonzalez
Contact Email:
gag95@cornell.edu
Job Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline
To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.
Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.
Current Employees:
If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.
Online Submission Guidelines :
Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.
Employment Assistance:
For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.
If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at accommodations@cornell.edu.
Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.
Notice to Applicants:
Please read the required Notice to Applicants statement by clicking here.
EEO Statement:
Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world‑class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. Wehire based on merit, andencourage people from historically underrepresented and/or marginalized identities to apply.Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
#J-18808-Ljbffr