BDO USA, LLP
Job Summary
An Executive Assistant is charged with providing high level, complex and confidential administrative support to assigned firm executives (e.g. CEO, CFO, COO) by using administrative systems, procedures and policies and monitoring and completing various administrative projects. This position requires providing support outside of standard business hours.
This is a variable hybrid role that may require occasional travel and on-site support, based on the executive and/or office needs.
Job Duties
Manages complex calendars, schedules meetings, and coordinates travel arrangements for executives
Prepares, edits, and distributes correspondence, reports, and presentations
Organizes and maintains confidential files and records
Coordinates logistics for meetings, events, and conference calls, including agenda preparation and minute-taking
Screens and directs incoming calls, emails, and visitors
Liaises with internal and external stakeholders on behalf of executives
Assists with expense reporting and invoice processing
Supports special projects and initiatives as assigned
Provides general office administrative support to a BDO office, as needed
Other duties as required
Supervisory Responsibilities
N/A
Qualifications, Knowledge, Skills and Abilities Education
High School Diploma, GED or equivalent, required
Bachelors degree, preferred
Experience
Five (5) or more years of administrative experience supporting organizational leadership or executives, required
Professional services administrative experience, preferred
Software
Advanced level of proficiency in Microsoft Office Suite, required
PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred
Other Knowledge, Skills, & Abilities
Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
Possesses superior customer service skills
Displays independent judgment, finesse and diplomacy in all situations
Consistently seeks to improve processes
Excellent organization skills
Detail oriented, and capable of efficient and effective multi-tasking
Capable of managing highly confidential information
Ability to work well with all levels of management as well as outside external clients
Ability to perform as a team player who is willing to help out as needed
Compensation Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate's qualifications, experience, skills, and geography.
Illinois Range: $48.08/hr - $57.70/hr
NYC/Long Island/Westchester Range: $48.08/hr - $57.70/hr
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This is a variable hybrid role that may require occasional travel and on-site support, based on the executive and/or office needs.
Job Duties
Manages complex calendars, schedules meetings, and coordinates travel arrangements for executives
Prepares, edits, and distributes correspondence, reports, and presentations
Organizes and maintains confidential files and records
Coordinates logistics for meetings, events, and conference calls, including agenda preparation and minute-taking
Screens and directs incoming calls, emails, and visitors
Liaises with internal and external stakeholders on behalf of executives
Assists with expense reporting and invoice processing
Supports special projects and initiatives as assigned
Provides general office administrative support to a BDO office, as needed
Other duties as required
Supervisory Responsibilities
N/A
Qualifications, Knowledge, Skills and Abilities Education
High School Diploma, GED or equivalent, required
Bachelors degree, preferred
Experience
Five (5) or more years of administrative experience supporting organizational leadership or executives, required
Professional services administrative experience, preferred
Software
Advanced level of proficiency in Microsoft Office Suite, required
PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred
Other Knowledge, Skills, & Abilities
Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
Possesses superior customer service skills
Displays independent judgment, finesse and diplomacy in all situations
Consistently seeks to improve processes
Excellent organization skills
Detail oriented, and capable of efficient and effective multi-tasking
Capable of managing highly confidential information
Ability to work well with all levels of management as well as outside external clients
Ability to perform as a team player who is willing to help out as needed
Compensation Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate's qualifications, experience, skills, and geography.
Illinois Range: $48.08/hr - $57.70/hr
NYC/Long Island/Westchester Range: $48.08/hr - $57.70/hr
#J-18808-Ljbffr