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A leading global financial services firm is seeking a highly organized and adaptable
Administrative Assistant
to support its Dallas-based operations. This is a fast-paced, team-driven environment where attention to detail, discretion, and initiative are key to success. The ideal candidate brings experience supporting multiple leaders, thrives in high-volume situations, and is comfortable handling confidential matters.
*Fully On-site, 5 days/ week - Downtown Dallas, TX *6-Month Initial Contract *ASAP Hire Responsibilities:
Provide comprehensive administrative support across various teams, with flexibility to shift priorities as needed
Manage complex calendars, prioritize meeting requests, and coordinate scheduling across multiple time zones
Handle a high volume of incoming calls; take accurate messages and communicate professionally with internal and external stakeholders
Arrange domestic and international travel, including visa coordination when required, and manage timely expense reimbursements
Organize internal and external meetings, both onsite and offsite, including room bookings, catering, materials preparation, and guest registration
Complete a wide range of administrative tasks such as document handling, scanning, archiving, mailing, and other special projects as assigned
Maintain a high level of confidentiality when dealing with sensitive information
Stay aligned with team priorities and offer proactive administrative solutions
Follow all compliance and approval procedures as required
Requirements:
3–5 years of experience in an administrative or executive assistant role, ideally within financial services, consulting, corporate, or public sector environments
Demonstrated ability to handle sensitive information with professionalism and discretion
Strong communication skills—both written and verbal—with a professional demeanor
Excellent organizational and time management skills, with an ability to multitask in a high-demand setting
Tech-savvy with strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Zoom
Familiarity with travel booking and expense platforms (e.g., SAP Concur) is a plus
Self-starter with the ability to anticipate needs, solve problems independently, and follow through without close supervision
Team player who can contribute to a collaborative, high-performance culture
Please submit your resume for immediate consideration!
#J-18808-Ljbffr
A leading global financial services firm is seeking a highly organized and adaptable
Administrative Assistant
to support its Dallas-based operations. This is a fast-paced, team-driven environment where attention to detail, discretion, and initiative are key to success. The ideal candidate brings experience supporting multiple leaders, thrives in high-volume situations, and is comfortable handling confidential matters.
*Fully On-site, 5 days/ week - Downtown Dallas, TX *6-Month Initial Contract *ASAP Hire Responsibilities:
Provide comprehensive administrative support across various teams, with flexibility to shift priorities as needed
Manage complex calendars, prioritize meeting requests, and coordinate scheduling across multiple time zones
Handle a high volume of incoming calls; take accurate messages and communicate professionally with internal and external stakeholders
Arrange domestic and international travel, including visa coordination when required, and manage timely expense reimbursements
Organize internal and external meetings, both onsite and offsite, including room bookings, catering, materials preparation, and guest registration
Complete a wide range of administrative tasks such as document handling, scanning, archiving, mailing, and other special projects as assigned
Maintain a high level of confidentiality when dealing with sensitive information
Stay aligned with team priorities and offer proactive administrative solutions
Follow all compliance and approval procedures as required
Requirements:
3–5 years of experience in an administrative or executive assistant role, ideally within financial services, consulting, corporate, or public sector environments
Demonstrated ability to handle sensitive information with professionalism and discretion
Strong communication skills—both written and verbal—with a professional demeanor
Excellent organizational and time management skills, with an ability to multitask in a high-demand setting
Tech-savvy with strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Zoom
Familiarity with travel booking and expense platforms (e.g., SAP Concur) is a plus
Self-starter with the ability to anticipate needs, solve problems independently, and follow through without close supervision
Team player who can contribute to a collaborative, high-performance culture
Please submit your resume for immediate consideration!
#J-18808-Ljbffr