Arkansas State University
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Administrative Specialist III
role at
Arkansas State University 1 day ago Be among the first 25 applicants Pay Range
This range is provided by Arkansas State University. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base Pay Range
$30,000.00/yr - $30,000.00/yr Employment Status: Full time (29-40 Hrs) Type of Employment: Staff Number of Openings: 1 Location: ASU-Jones Proposed Salary Range: $30,000.00 Closing Date: 1/16/26 Position Summary
The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and institution policy. Duties & Responsibilities
Maintain calendar, tracking and processing of proposed curriculum changes, and maintaining office databases Handle office traffic and answer incoming phone calls, providing excellent customer service to students, faculty, and visitors. Research and gather material/data on projects for use in meetings, reports, program assessment, etc. requested by supervisors. Provide fiscal support for the department, including ordering and receiving goods, managing the department's P-card and department travel card, reconciling accounts with the budget, preparing budget statements, working with fiscal staff in the dean's office, completing EPAF and Taleo requisition requests, processing DocuSign and extra-comp forms, and assisting with GA staffing. Serve as travel delegate for faculty and students, including creating travel authorizations and preparing expense reports. Enter information and projects into university computer systems. Establish document files and maintain files by updating and purging as needed. Other duties as assigned. Knowledge/Skills/Abilities
Knowledge of work‑related subject areas, computers, and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others General Days/Hours
Monday - Friday 8:00 a.m. - 5:00 p.m. Additional hours as requested and/or needed Regular and reliable attendance Preferred Qualifications
Experience with university financial systems (e.g., Banner) and Microsoft Office Suite preferred. Customer service experience in an academic or office setting preferred Minimum Qualifications
The formal education equivalent of a High School Diploma Two (2) years of experience in a specialized or a related field applicable to work performed. One (1) year of specialized training in business management, business education, or a related field. Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee E-Verify Participation Notice
https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf E-Verify Right To Work
https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf
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Administrative Specialist III
role at
Arkansas State University 1 day ago Be among the first 25 applicants Pay Range
This range is provided by Arkansas State University. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base Pay Range
$30,000.00/yr - $30,000.00/yr Employment Status: Full time (29-40 Hrs) Type of Employment: Staff Number of Openings: 1 Location: ASU-Jones Proposed Salary Range: $30,000.00 Closing Date: 1/16/26 Position Summary
The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and institution policy. Duties & Responsibilities
Maintain calendar, tracking and processing of proposed curriculum changes, and maintaining office databases Handle office traffic and answer incoming phone calls, providing excellent customer service to students, faculty, and visitors. Research and gather material/data on projects for use in meetings, reports, program assessment, etc. requested by supervisors. Provide fiscal support for the department, including ordering and receiving goods, managing the department's P-card and department travel card, reconciling accounts with the budget, preparing budget statements, working with fiscal staff in the dean's office, completing EPAF and Taleo requisition requests, processing DocuSign and extra-comp forms, and assisting with GA staffing. Serve as travel delegate for faculty and students, including creating travel authorizations and preparing expense reports. Enter information and projects into university computer systems. Establish document files and maintain files by updating and purging as needed. Other duties as assigned. Knowledge/Skills/Abilities
Knowledge of work‑related subject areas, computers, and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others General Days/Hours
Monday - Friday 8:00 a.m. - 5:00 p.m. Additional hours as requested and/or needed Regular and reliable attendance Preferred Qualifications
Experience with university financial systems (e.g., Banner) and Microsoft Office Suite preferred. Customer service experience in an academic or office setting preferred Minimum Qualifications
The formal education equivalent of a High School Diploma Two (2) years of experience in a specialized or a related field applicable to work performed. One (1) year of specialized training in business management, business education, or a related field. Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee E-Verify Participation Notice
https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf E-Verify Right To Work
https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf
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